Senior Property Administrator

23 hours ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time ₱3,500,000 - ₱5,000,000
Property Administration Role">

You are a highly organized and detail-oriented professional with expertise in handling administrative responsibilities, including calendar, task, and email management, call handling, database management, and document preparation. You take pride in your attention to detail and ability to identify foreseeable issues and propose viable solutions.

Key Responsibilities:

  • Performing an array of administrative tasks such as answering email correspondence, handling calls from vendors and tenants, scheduling appointments, following up on the status of work orders, updating meeting agendas, and taking notes during meetings.
  • Acting as a point of contact and filter between tenants, supervisors, and vendors.
  • Opening and closing work orders and following up to ensure their completion.
  • Improving current processes by creating SOPs and process documentation to increase organizational efficiency.
  • Assisting with screening tenants and drafting leases from templates for approval.
  • Managing multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
  • Updating a weekly to-do list and following up to ensure tasks are complete.
  • Monitoring compliance issues and resolving them in collaboration with relevant parties.

Requirements:

  • At least 5 years of experience as a Property Manager or in a similar role.
  • Proven experience in organizing and directing multiple projects and tasks.
  • Familiarity with web-based project management tools such as Asana and Slack.
  • Experience with Yardi, RentCafe, On-Site, and Canopy is desired but not required.
  • Proficiency with word-processing software, spreadsheets, and CRMs.
  • Knowledge of online calendars and scheduling tools.
  • Excellent phone, email, and instant messaging communication skills.

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