Operations Coordinator

23 hours ago

Calamba, Calabarzon, Philippines beBeeExecutive Full time $960 - $1,440
Job Overview

This pivotal role plays a crucial part in ensuring seamless operational efficiency, allowing executives to concentrate on driving business growth and client success.

The ideal candidate is highly organized, resourceful, and excels in fast-paced environments. They will act as a liaison between executives, team members, and external partners, fostering collaboration and productivity across the organization.

Responsibilities
  • Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, such as agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Qualifications
  • Experience: Proven experience as an Executive Assistant or in a similar support role; prior experience in marketing, e-commerce, or agency environments is beneficial.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools is desired.
  • Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
  • Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality are essential.

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