Executive Support Specialist

13 hours ago

Las Piñas, National Capital Region, Philippines beBeeAdministrative Full time $55,000 - $80,000

Job Title: Executive Support Specialist

Job Description

We are seeking a highly skilled professional to provide administrative support to our executive team and ensure seamless operations across the organization.

This role requires strong organizational and time-management skills, with the ability to juggle multiple priorities and coordinate across departments to execute executive initiatives.

The ideal candidate will have proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role and be proficient in using various platforms, including ClickUp, Trello, Google Workspace, EMR systems, and more.

  • Provide administrative support to the CEO, COO, CFO, and executive team.
  • Manage operations and compliance tasks, including park permitting processes, contracts with universities, internship and volunteer programs, and Group Assistant hiring.
  • Input and maintain program data in the EMR system for accurate billing and service delivery, process superbills, and monitor project deadlines via ClickUp and Google Workspace.
Required Skills & Qualifications

Key Requirements:

  • Proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role.
  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
  • Strong written and verbal communication; professional and clear communicator.
  • Ability to work independently, take ownership of tasks, and proactively problem-solve.
  • Comfortable using and managing multiple platforms, including: ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms), EMR systems (Therabyte), Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, Squarespace.
  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.
Benefits

We offer a competitive compensation package and opportunities for growth and development. If you are a motivated and organized individual looking for a challenging role, please apply.

Others

Please note that we are an equal opportunities employer and welcome applications from diverse candidates.

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