Executive Support Specialist

19 hours ago

Las Piñas, National Capital Region, Philippines beBeeExecutive Full time ₱5,500,000 - ₱8,500,000
Job Title: Executive Support Specialist

We are seeking a highly skilled and experienced Executive Support Specialist to join our team. This role will provide critical support to our operations team, ensuring seamless execution of projects and tasks.

Responsibilities:
  • Manage executive calendars, project timelines, and task tracking to ensure timely completion of projects.
  • Provide exceptional client communication support, drafting follow-up emails and coordinating appointments as needed.
  • Maintain organized communications and files, ensuring timely responses across platforms and channels.
  • Assist in proposal and document preparation, including internal reports and delivery folders.
  • Coordinate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
  • Support client success initiatives and ensure team alignment across departments, maintaining cohesion in a fast-paced environment.
Qualifications & Experience:
  • Creative/Media Industry Background: Minimum 5.5+ years supporting executives in fast-paced creative or service-based businesses; experience with real estate media or production workflows preferred.
  • Proactive, Self-Starter: Must take initiative, work independently, and offer solutions before being asked.
  • Strong Communication Skills: Excellent written and verbal communication; comfortable drafting professional correspondence and interacting with clients as needed.
  • Notion & Tech Proficiency: High proficiency in Notion required; familiarity with project management tools, G Suite, Dropbox, and GoHighLevel CRM an asset.
  • Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
  • Client & Team-Oriented Mindset: Committed to supporting internal team performance and client satisfaction by anticipating needs and acting as an integrator across multiple operational areas.
Requirements:
  • Associate level position with strong potential for growth and advancement.
  • Full-time employment opportunity.
  • Administrative job function within the Advertising Services and Marketing Services industries.

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