Senior Office Coordinator

24 hours ago

San Fernando, Central Luzon, Philippines beBeeAdmin Full time ₱800 - ₱1,600
Executive Support Role

This is a highly proactive and seasoned role that provides high-level support to the Founder of a fast-growing company based in Europe.

  • Manage inbox and calendar for executives, streamlining operations and enabling executive focus.
  • Track and coordinate tasks and projects, ensuring timely completion and effective collaboration.
  • Handle financial coordination and basic reporting, providing valuable insights to support business growth.
  • Create SOPs from Loom recordings and existing processes, improving efficiency and consistency.
  • Maintain data dashboards (Google Sheets) and handle data entry, ensuring accurate and up-to-date information.
  • Prepare weekly/monthly business performance reports, providing actionable insights to inform decision-making.
  • Book travel and handle ad hoc admin tasks, supporting the team's needs and ensuring seamless execution.
Partnerships & Growth:
  • Support and manage affiliate partnerships, fostering strong relationships and driving revenue growth.
  • Support and grow influencer collaborations, leveraging social media and content marketing to reach new audiences.
  • Support B2B partnerships and outreach, developing strategic relationships and driving business development.
Role Requirements:
  • 5+ years experience as an Executive Assistant, ideally supporting an e-commerce founder, with exceptional organizational skills and attention to detail.
  • Fluent in spoken and written English, with strong communication and interpersonal skills.
  • Strong skills in Google Sheets, including dashboards and reporting, with hands-on experience with Shopify and at least one marketplace (Amazon or Bol.com).
Preferred Requirements:
  • Practical experience managing listings and backend tasks across multiple marketplaces (Amazon, Bol.com, MediaMarkt, Decathlon), with a strong background in financial coordination and reporting support.
  • Experience sourcing and managing affiliate, influencer, and B2B partnerships, with a genuine interest in personal development and exploring productivity tools.

This is an ideal opportunity for an experienced professional who thrives in dynamic environments and is skilled at anticipating needs and driving results.

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