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Executive Assistant Coordinator

1 week ago

Manila, National Capital Region, Philippines Chef's Hut Bakery Corporation Full time

The Administrative Assistant will provide efficient administrative support, ensuring the smooth operation of Chef's Hut Bakery Corporation. Key responsibilities include managing office tasks, coordinating activities, and serving as a central point of contact for internal and external communications.

Key Responsibilities:

1. Administrative Support

  • Perform general office duties, including answering phone calls and managing emails.
  • Prepare, format, and distribute memos, correspondence, reports, and other necessary documents.

2. Scheduling and Coordination

  • Organize and schedule appointments, meetings, and events, ensuring all logistical arrangements are completed.
  • Coordinate travel arrangements, including booking transportation and accommodations, for staff and executives.

3. Data Management

  • Maintain accurate and up-to-date databases, spreadsheets, and records.
  • Input data into organizational systems, ensuring proper documentation and filing.

4. Communication

  • Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and directing them appropriately.
  • Facilitate effective communication between departments to streamline workflow and collaboration.

5. Office Management

  • Manage office supplies inventory, ensuring sufficient stock levels and timely replenishment.
  • Assist in maintaining office equipment and coordinating repairs or troubleshooting issues as required.

6. Special Tasks and Liaison Responsibilities

  • Act as a liaison between departments to foster collaboration and enhance inter-departmental communication.
  • Process and manage business permit renewals, ensuring compliance with local regulations and meeting deadlines.