Senior Policy and Regulatory Specialist
7 days ago
The Policy Compliance Specialist plays a pivotal role in ensuring the organization's readiness by maintaining current policies, systematically reviewing and fully complying with applicable standards and regulations.
Key Responsibilities:- Organization-Wide Policy Governance & Compliance
- Leads the curation of all organizational policies and procedures.
- Maintains a master library of current policies and archived versions.
- Tracks review cycles, updates, and re-approvals for timely compliance.
- Ensures policies reflect current practices and comply with laws, regulations, and accrediting standards.
- Policy Development & Stakeholder Engagement
- Drafts new policies and procedures based on leadership directives or changes in regulatory requirements.
- Shares draft documents with stakeholders for feedback and incorporates suggested changes.
- Coordinates with team members to ensure timely input.
- Prepares finalized documents for approval and publication in the official policy repository.
- Regulatory Reporting Oversight
- Manages a comprehensive calendar of required reports for licensing, funding, and accreditation entities.
- Cordinaates with departments to ensure timely report generation and submission.
- Tracks submission status and ensures report accuracy and completeness.
- Governance & Compliance Meetings
- Schedules recurring meetings for compliance, quality assurance, performance improvement, and risk management.
- Creates agendas, tracks attendance, documents minutes, and follows up on action items.
- Ensures required meetings occur on schedule and are documented for audits and oversight.
- Policy Inquiry Response & Gap Resolution
- Provides internal guidance on existing policies and procedures.
- Reviews policy documents to respond to staff inquiries at all levels.
- Identifies gaps in documentation when no policy addresses an inquiry.
- Drafts new policies or procedures based on inquiries, aligned with organizational goals and regulatory standards.
- Facilitates full review and approval processes, including stakeholder input and final signatures.
- Incorporates finalized documents into the official policy library and communicates to relevant staff.
- Bachelor's degree in Healthcare Administration, Public Policy, Legal Studies, or a related field (Master's preferred).
- 3–5 years of experience in compliance, regulatory affairs, or policy management within a healthcare or behavioral health organization.
- Familiarity with Joint Commission, Arizona DHS, and applicable labor and healthcare regulations.
- Strong technical writing and document control skills.
- Ability to work independently and cross-functionally across HR, operations, and clinical teams.
- Proficient with cloud-based document systems, Google Workspace, Microsoft Office, and project tracking platforms.
- Experience in behavioral health or healthcare organizations with both outpatient and residential services.
- Understanding of HR policy development and labor law compliance.
- Comfortable holding leaders accountable for meeting participation and report contributions.
- Ability to coordinate across departments for consistency in policy language and compliance practices.
- Familiarity with AI tools to support drafting, formatting, and research tasks.
This is a remote work opportunity.
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