Administrative Assistant

5 hours ago


Las Piñas, National Capital Region, Philippines beBeeParalegal Full time $29,400
Job Overview

This role focuses on optimizing daily operations in a law office by managing client interactions, scheduling, document preparation, and billing processes efficiently.

The Job Role
  • Manage multiple client-group emails to ensure prompt and professional responses.
  • Utilize templated responses for frequently asked client questions and follow-ups.
  • Draft legal documents using available templates and legal document software.
  • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Maintain ongoing communication with clients through reminders and updates.
  • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Oversee task management using Asana to monitor staff workflow and deadline adherence.
  • Assist in preparing and sending invoices and collection letters using MyCase billing software.
Required Skills and Qualifications

Essential:

  • Proven paralegal or legal assistant experience, particularly in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker.
Desirable Skills and Expertise

Preferred:

  • Excellent written and verbal communication skills with a professional tone.
  • Highly proactive and self-starting, anticipating needs and independently managing priorities.
  • Detail-oriented with strong organizational skills and the ability to manage complex scheduling.
  • Comfortable with technology, including Microsoft Office Suite, legal software (ProDoc, MyCase), and task management tools.


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