Project Operations Lead

2 weeks ago

Manila, National Capital Region, Philippines beBeeProjectManager Full time ₱7,200 - ₱7,800
Project Director

Lead a team of project managers to oversee operational tasks, including tendering and procurement, billing/invoicing, content writing, proofreading, and administration. Ensure seamless project execution, maintain compliance with procurement standards, and support document accuracy and quality.

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  • Manage the end-to-end tendering process, including preparing bid documents and reviewing proposals.
  • Source, negotiate, and finalize supplier contracts to optimize cost-effectiveness and quality.
  • Ensure compliance with procurement policies and regulations.
Billing & Invoicing:
  • Oversee the preparation and processing of invoices, ensuring accuracy and timely submission.
  • Monitor payments, reconcile financial records, and coordinate with stakeholders for billing-related issues.
  • Ensure adherence to financial policies and industry regulations.
Content Writing & Proofreading:
  • Draft and edit reports, proposals, and other key business documents.
  • Review and proofread materials to ensure clarity, accuracy, and consistency.
  • Maintain a professional and compelling tone across all written communication.
Administration:
  • Handle day-to-day project management tasks, including scheduling, coordinating meetings, and maintaining documentation.
  • Track project progress and ensure alignment with organizational goals.
  • Assist in general administrative functions to enhance workflow efficiency.
Qualifications & Skills:
  • Education: Bachelor's degree in Business Administration, Project Management, Finance, or a related field.
  • Experience: Minimum of 3-5 years of experience in project management, procurement, billing/invoicing, or a similar role.
  • Technical Skills: Proficiency in SAP Ariba, Excel, or relevant project management software.
  • Communication Skills: Strong writing and editing abilities with an eye for detail.
  • Analytical Skills: Ability to assess tender proposals, negotiate contracts, and manage financial processes.
  • Organizational Skills: Excellent time management, ability to multitask, and attention to detail.
Preferred Qualifications:
  • Experience in handling large-scale procurement and financial documentation.
  • Familiarity with compliance regulations related to tendering and invoicing.
  • Strong interpersonal skills to collaborate with internal and external stakeholders.

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