Chief Administrative Officer

6 days ago

Sorsogon, Bicol, Philippines beBeeAdminSupport Full time ₱750,000 - ₱1,000,000

Job Title: Senior Executive Assistant

">Job Description:">

This is a dynamic role that requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision. As a Senior Executive Assistant, you will provide high-level administrative support to senior leadership teams, ensuring seamless day-to-day operations and strategic initiatives.

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Responsibilities:">

  1. ">
  2. Executive Support:">
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    • Manage executive calendars, coordinate meetings, and ensure timely appointments">
    • Handle confidential correspondence and serve as primary point of contact for internal and external communications">
    ">">
  3. Strategic Assistance:">
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    • Conduct research on industry trends, best practices, and comparative data, presenting findings in clear reports">
    • Prepare detailed financial summaries, including statements, invoices, tracking payments, and recording expenses">
    ">">
  4. Administrative Excellence:">
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    • Organize and maintain files, documents, and essential records">
    • Manage data entry tasks, including lead lists, transcribing audio, and compiling meeting minutes">
    ">">
  5. Project and Task Management:">
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    • Monitor ongoing projects, ensure timely communication between teams, and track deliverables">
    • Coordinate team calendars and prevent scheduling conflicts">
    ">">
  6. Travel and Event Coordination:">
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    • Plan and prepare executive travel itineraries, book accommodations, and handle logistics">
    ">">
  7. Communication and Inbox Management:">
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    • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences">
    ">">
  8. Data and Presentation Preparation:">
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    • Synthesize data into cohesive reports and create presentation slides for meetings and conferences">
    ">">
  9. Marketing and Social Media Management:">
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    • Oversee account profiles, manage reviews, and upload media content as needed">
    ">">
  10. Ad Hoc Tasks:">
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    • Perform miscellaneous tasks to support executive needs and priorities">
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">

Requirements:">

  • ">
  • Minimum 5 years of experience as an Executive Assistant to C-level executives">
  • University Bachelor's degree from a reputable institution">
  • Excellent communication skills, written and verbal (C1-C2 level)">
  • Solid organizational and time management skills">
  • Tech-savvy and familiar with current technologies, such as desktop sharing, cloud services, and VoIP">
  • Experience with word-processing software and spreadsheets (e.g., MS Office)">
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)">
  • Proactive attitude and willingness to be trained">
">">

Benefits:">

  • ">
  • Health insurance">
  • Performance incentives">
  • Job security and stability">
  • Paid training">
  • Inclusive culture">
  • Upskilling opportunities">
  • Work-from-home arrangement">
  • Exceptionally supportive team">
  • Opportunities for career growth">
  • Fun work environment">
  • Holiday and overtime pay">
">">

Work Schedule: US work hours (20-40 hours per week)

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Location: Remote job

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