Administrative Assistant

6 days ago


Sorsogon, Bicol, Philippines beBeeAdministrative Full time $50,000 - $70,000
Job Title: Administrative Assistant - Legal

This role is a key supporting position on our dynamic legal team, providing essential administrative and operational support to ensure regulatory compliance and timely execution of legal obligations.

The Administrative Assistant - Legal will work closely with attorneys and other team members to prepare and file corporate governance documentation, including state registrations and annual reports. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple workflows and deadlines.

Key Responsibilities:
  • Prepare and file brokerage license applications and renewals across multiple states, ensuring timeliness, accuracy, and compliance with all regulatory requirements.
  • Support real-time operational needs of real estate designated brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.
  • Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.
  • Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.
  • Coordinate and file NMLS and lending registrations, permits, and obligations with state and local regulators and agencies.
  • Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.
  • Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.
  • Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.
  • Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
  • Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.


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