Administrative Professional

We are seeking a highly skilled and proactive professional to join our team as an executive assistant. The ideal candidate will possess excellent administrative expertise, strong organizational skills, and the ability to communicate effectively with various stakeholders.

This role requires a unique blend of administrative acumen and sales knowledge. The successful candidate will be responsible for managing executive calendars, scheduling meetings, and coordinating appointments across time zones.

• Manage executive schedules, schedule meetings, and coordinate appointments across time zones.
• Handle email correspondence, prioritize messages, and draft responses as needed.
• Organize and maintain files, documents, and reports.
• Prepare presentations, reports, and other business materials.
• Conduct research on various topics to support decision-making.
• Manage special projects, ensuring deadlines are met.
• Handle confidential information with discretion.
• Identify market opportunities and research potential customers via social media and online platforms.
• Conduct outreach to potential clients, distributors, and re-distributors to achieve sales goals.
• Pitch potential customers via email, phone calls, or video meetings, following up as needed to close deals.
• Prepare compelling sales presentations in Google Slides or PowerPoint.
• Coordinate product sample requests for customers and events, supporting trade shows and marketing preparations.
• Support customer and distributor activation initiatives.
• Analyze sales reports, conduct data analysis, and assist in trade spend calculations.

The ideal candidate will have 2+ years of experience in sales and/or executive assistance, with strong organizational and time-management skills. They must be able to work in a fast-paced environment, communicate effectively, and build relationships with various stakeholders.

Additional qualifications include proficiency in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, Microsoft Word, and experience with CRM software and sales tools is a plus. Comfortable working flexible hours when needed.

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate appointments.
• Email Management: Handle email correspondence, prioritize messages, and draft responses.
• File Organization: Organize and maintain files, documents, and reports.
• Presentations: Prepare presentations, reports, and other business materials.
• Research: Conduct research on various topics to support decision-making.
• Project Management: Manage special projects, ensuring deadlines are met.
• Confidentiality: Handle confidential information with discretion.
• Market Research: Identify market opportunities and research potential customers.
• Sales Outreach: Conduct outreach to potential clients, distributors, and re-distributors.
• Sales Presentations: Pitch potential customers via email, phone calls, or video meetings.
• Event Planning: Coordinate product sample requests for customers and events.
• Customer Support: Support customer and distributor activation initiatives.
• Data Analysis: Analyze sales reports, conduct data analysis, and assist in trade spend calculations.

• 2+ years of experience in sales and/or executive assistance.
• Strong organizational and time-management skills.
• Ability to work in a fast-paced environment.
• Effective communication and relationship-building skills.
• Proficiency in Google Workspace, Excel, and Microsoft Word.
• Experience with CRM software and sales tools is a plus.
• Comfortable working flexible hours when needed.