Dynamic Operations Coordinator

1 day ago

Paranaque City, Calabarzon, Philippines beBeeExecutive Full time $960 - $1,440

The role of an Executive Support Specialist plays a pivotal part in ensuring seamless daily operations within a dynamic organization.

As a vital member, you will serve as a bridge between executives, team members, and external partners, fostering efficiency and productivity across the organization.

Responsibilities
  • Manage executive calendars, scheduling, rescheduling, and prioritizing meetings to optimize productivity.
  • Prepare meeting materials, including agendas, presentations, and reports, to ensure effective communication.
  • Conduct outreach and follow-ups with clients, partners, and collaborators to maintain strong relationships.
  • Facilitate communication between executives and internal teams to guarantee alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities to drive business goals.
  • Organize travel arrangements, flights, accommodations, and itineraries to minimize disruptions.
  • Prepare expense reports and assist with budget tracking to ensure financial transparency.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support informed decision-making.
  • Handle ad hoc administrative and operational tasks to support business objectives.
Qualifications
  • Proven experience as an Executive Assistant or Administrative Assistant, preferably in marketing, e-commerce, or agency environments.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or collaboration tools.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • A high level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and the ability to maintain strict confidentiality.

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