Multifaceted Administrative Professional
1 day ago
This role is an opportunity to work in a law office, supporting the daily operation by managing client communications, scheduling, document preparation, and billing processes.
- Key Responsibilities:
- Email & Communication Management: Manage multiple client-group emails, ensuring prompt and professional responses, and use templated responses for frequently asked client questions and follow-ups.
- Document & Calendar Management: Draft legal and standard documents using available templates and legal document software, organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
- Client Relationship Support: Maintain ongoing communication with clients through reminders and updates, ensure intake forms and legal worksheets are completed thoroughly and accurately.
- Administrative Operations & Billing: Oversee task management using Asana to monitor staff workflow and deadline adherence, assist in preparing and sending invoices and collection letters using MyCase billing software.
- Special Projects & Personal Tasks: Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations), provide additional supportive tasks as needed for office operations.
Requirements:
- Proven paralegal or legal assistant experience, especially in family law.
- Experience managing multiple business email accounts and legal communications.
- Strong calendar and schedule management skills for court and client appointments.
- Familiarity with legal document drafting and form management using software tools.
- Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
- Bilingual Spanish Speaker.
- Ability to maintain a strong, confident personality while adapting to client and firm culture.
Superpowers:
- Excellent communication skills, both written and verbal, with a professional tone.
- Highly proactive and self-starting, anticipating needs and independently managing priorities.
- Detail-oriented with strong organizational skills and the ability to manage complex scheduling.
- Comfortable with technology, including Microsoft Office Suite, legal software (ProDoc, MyCase), and task management tools.
Work Setup:
- Remote position.
- Must have a reliable internet connection and a quiet workspace.
- Required to provide own computer with Intel Core i5 or something similar or higher operating system.
Competitive hourly rate. 40 hours per week, Monday to Friday, 9:00 AM to 6:00 PM Central Time.
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