Chief Operations Associate

2 days ago

General Santos, Soccsksargen, Philippines beBeeOperational Full time ₱900,000 - ₱1,300,000

Job Title: Executive Support Professional

About the Role:

The Executive Support Professional will be the right-hand person to a busy CEO, responsible for managing day-to-day operations and project timelines, supporting events, partnerships, and communications. This role requires someone who can wear many hats, ensuring the CEO can focus on driving growth while the details are expertly taken care of.

Key Responsibilities:
  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
  • Build and manage project trackers, timelines, and checklists.
  • Coordinate with stakeholders to gather inputs and updates across projects.

Responsibilities will also include coordinating travel arrangements, booking hotel reservations, preparing agendas for meetings, taking notes, sending reminders, creating schedules, tracking progress, handling paperwork, managing files, generating reports, monitoring data, and overseeing various business tasks.

This role is perfect for an organised professional who excels at multitasking, prioritising, and providing exceptional support. If you're highly skilled, flexible, and enjoy wearing multiple hats, this could be your ideal opportunity.

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