Operations Coordinator

11 hours ago


Angeles City, Central Luzon, Philippines beBeeAdministrative Full time ₱405,000 - ₱540,000
Job Summary

This role is designed to provide administrative support to our operations team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in job management software.

The successful applicant will be responsible for managing email inboxes, generating quotes and invoices, scheduling jobs, and coordinating resources to optimize efficiency and minimize travel time between sites.

Key Responsibilities:
  • Manage multiple email inboxes, responding to client communications within a 24-hour timeframe.
  • Generate quotes and invoices using SimPro, ensuring accurate job costing and timely billing.
  • Schedule jobs and coordinate resources to streamline operations and reduce travel time.
  • Manage accounts receivable processes, including follow-up on outstanding invoices to reduce aging.
  • Upload and match supplier invoices to correct jobs for accurate profitability tracking.
  • Coordinate with project managers on project administration and resource allocation.
  • Organize and maintain all job documentation, compliance records, and WHS requirements.
  • Create and maintain Standard Operating Procedures (SOPs) for business processes.
Requirements:
  • Experience in construction or trades industry operations.
  • Proficiency in job management software, preferably SimPro.
  • Excellent written and verbal communication skills for client-facing interactions.
  • Experience with invoicing, accounts receivable, and basic financial administration.
  • Strong organizational skills and attention to detail for compliance documentation.
  • Understanding of relevant industry practices and compliance requirements.

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