Operational Coordinator

14 hours ago

Angeles City, Central Luzon, Philippines beBeeAdministrative Full time $12,000 - $18,000

Support the company's core functions by applying for this Operations Assistant role.

This is a high-trust position that requires a dependable and experienced individual who can handle day-to-day tasks, including banking, payroll, bill pay, and tax documentation. The successful candidate will also assist with onboarding and internal coordination.

The key responsibilities of this role include:

Key Responsibilities:
  • Financial Administration
    • Manage expense reimbursements and coordinate with internal stakeholders
    • Reconcile monthly credit card transactions and maintain up-to-date records
    • Own day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution
  • Payroll Management
    • Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment
    • Prepare payroll reports and support audits or reporting requests as needed
    • Maintain payroll records and documentation in accordance with compliance standards
  • Tax Compliance
    • File sales tax returns accurately and on time across applicable states
    • Coordinate with the CPA to support sales tax compliance and respond to documentation requests
    • Organize and maintain tax-related records to support annual filings and audits
  • Onboarding and Coordination
    • Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms
    • Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists
    • Coordinate with department leads to ensure smooth onboarding and system access
  • General Administrative Support
    • Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team
    • Draft SOPs and internal process documentation related to the role's responsibilities
    • Support ad hoc administrative needs across operations, finance, HR, marketing, and general business functions and projects

Requirements for this role include:

  • 3-5 years of experience in administrative, finance, or operations support roles
  • Proven ability to handle sensitive financial and HR information with discretion and accuracy
  • Self-starter with a systems mindset who can build, refine, and own repeatable workflows
  • Highly organized, dependable, and proactive in identifying and solving problems
  • Strong English written and verbal communication skills across teams and external partners
  • Experience with tools such as QuickBooks, Gusto, Finaloop, Bill.com, Google Workspace, and Excel/Sheets
  • Familiarity with sales tax filings, payroll processes, and vendor management is a plus

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