Operational Coordinator

2 days ago

Angeles City, Central Luzon, Philippines beBeeOperations Full time ₱1,000 - ₱2,000
Job Opportunity

We are looking for a highly organized and proactive individual to streamline our backend operations, manage invoicing and time tracking, and bring essential structure to our fast-moving firm. This person will take full ownership of financial operations, document administration, and contract management, vital to our day-to-day efficiency.

Duties and Responsibilities
  • Administrative Support:
  • Manage documents, trackers, and operational workflows efficiently.
  • Oversee and audit Hubstaff time tracking for all contractors and external staff.
  • Prepare and send client contracts using established templates.
  • Track key deadlines and ensure critical actions are followed up on in a timely manner.
  • Financial Operations:
  • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time.
  • Assist in processing salary and contractor payments while keeping records organized and up to date.
  • Support with finance-related admin: receipts, documentation, reconciliations, etc.
  • Proactively spot and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination:
  • Research relevant awards, events, partnerships, and apply to them as needed.
  • Support with ad hoc projects, market research, and executive reporting.
  • Help manage calendars, reminders, and weekly execution checklists.
Requirements and Qualifications
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions.
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly.
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error.
  • Communication: Professional communication skills, both written and verbal.
Nice to Have
  • Background in staffing, outsourcing, or recruitment operations.
  • Confident enough to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments.
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

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