Strategic Meeting Coordinator

19 hours ago

Manila, National Capital Region, Philippines beBeeCompliance Full time $60,000 - $84,000
Meeting Professional

The Speaker Bureau team consists of dedicated meeting professionals who plan and manage highly compliant meetings and events for Life Sciences organizations.

  • We work with clients to deliver a high-quality attendee experience through in-person, hybrid, and virtual meetings by seamlessly pairing industry expertise, best-in-class compliance technology, and an innovative approach.

The Financial Close & Review Planner is accountable for auditing and reviewing actual financials post meeting. This role ensures accuracy in government required Transfer of Value reporting responsibilities.

Key Responsibilities
  • Collaborate as part of the client Core Team to execute meeting planning.
  • Review all aspects of planning to ensure they meet business rules and budgetary requirements.
  • Assess accuracy of Management Fee applied and review Speaker Travel expenses.
  • Ensure Speaker Honorarium payments are correct and plot venue/caterer charges accurately.
  • Move charges to applicable budget categories and resolve attendance discrepancies.
  • Ensure all expenses match between systems and document approved exemptions.
  • Communicate with stakeholders on task completion and related inquiries.
  • Apply business and compliance rules throughout the financial close & review process.
  • Identify and escalate any items that impact meeting compliance.
  • Understand system functionalities related to job function.
    • Liaise with internal and external stakeholders to ensure teams have up-to-date information.
    • Comply with timekeeping standards and policies ensuring accurate work hours are logged.
    • Perform other team tasks as assigned.

As a leading provider of clinical research services, we offer a unique opportunity to make a difference in the life sciences and healthcare industries.

  • Strategic Project Coordinator

    3 days ago

    Manila, National Capital Region, Philippines beBeeExecutive Full time ₱900,000 - ₱1,200,000

    Senior Executive Support SpecialistWe are seeking an exceptional Senior Executive Support Specialist to join our team. This vital role requires a proactive and organized individual with excellent interpersonal skills to manage complex tasks, projects, and relationships.Key Responsibilities:Project Coordination: Lead specific projects and tasks, ensuring...

  • Strategic Operations Coordinator

    7 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱250,000 - ₱500,000

    Job OverviewAs a highly skilled and organized professional, you will provide administrative support to senior executives, ensuring seamless day-to-day operations. Your primary responsibilities will include calendar management, scheduling meetings, and attending conferences.Key ResponsibilitiesCoordinate complex calendars and schedules to ensure efficient use...

  • Strategic Calendar Coordinator

    4 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time $7,000 - $12,000

    Job OverviewWe're seeking a highly skilled and proactive Executive Assistant to join our dynamic team. As an EA, you'll play a vital role in supporting senior executives, managing complex schedules, and driving business outcomes.Key Responsibilities:Schedule Management: Proactively manage executive calendars, prioritize tasks, and ensure seamless...

  • Senior Strategic Planner

    1 day ago

    Manila, National Capital Region, Philippines Vectrona, LLC Full time $90,000 - $120,000 per year

    Status: Contingent Upon AwardLocation: National Capital Region / Hybrid (Remote with meetings in D.C./Northern VA as needed)Start Date: Upon Contract AwardSecurity Clearance: Secret (TS/SCI Preferred)Travel: CONUS Travel as RequiredBackground:Vectrona is seeking a highly skilled Senior Strategic Planner to support the National Guard Bureau J5-J Plans...

  • Strategic Workforce Coordinator

    5 days ago

    Manila, National Capital Region, Philippines beBeeWorkforcePlanning Full time ₱800,000 - ₱1,200,000

    Workforce Planning RoleWe are seeking a skilled Workforce Planner to join our team. The ideal candidate will have experience in forecasting, capacity planning, scheduling, and real-time monitoring.ResponsibilitiesDevelop and maintain accurate forecast models to meet business objectives.Collaborate with leaders to understand changing business needs and update...

  • Senior Strategic Planner

    4 days ago

    Manila, National Capital Region, Philippines Vectrona, LLC Full time

    Status: Contingent Upon AwardLocation: National Capital Region / Hybrid (Remote with meetings in D.C./Northern VA as needed)Start Date: Upon Contract AwardSecurity Clearance: Secret (TS/SCI Preferred)Travel: CONUS Travel as RequiredBackground:Vectrona is seeking a highly skilled Senior Strategic Planner to support the National Guard Bureau J5-J Plans...

  • Senior Strategic Planning Lead

    4 days ago

    Manila, National Capital Region, Philippines beBeeStrategic Full time ₱900,000 - ₱1,200,000

    Strategic Planning Manager Job DescriptionWe are seeking a seasoned Strategic Planning Manager to lead contract execution for the National Guard Bureau's J5-J Plans Division. This role is responsible for program oversight, personnel management, task order execution, and customer engagement in support of high-level strategic planning, policy development, and...

  • Strategic Support Associate

    7 days ago

    Manila, National Capital Region, Philippines beBeeExecutive Full time ₱900,000 - ₱1,200,000

    About the JobWe are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will play a critical role in supporting senior leadership, coordinating travel arrangements, preparing meeting materials, and managing day-to-day operations.This is a challenging opportunity for someone who thrives in fast-paced...

  • Strategic Campaign Coordinator

    4 days ago

    Manila, National Capital Region, Philippines beBeeMarketing Full time ₱800,000 - ₱1,200,000

    Key Campaign ManagerSpearhead the planning, execution, and delivery of strategic marketing initiatives that drive business results.Job Overview:Collaborate with key stakeholders to develop and implement comprehensive marketing strategies.Design and deploy high-impact campaigns across digital and print platforms.Manage multiple projects simultaneously,...

  • Strategic Operations Assistant

    1 week ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time

    We are seeking a highly skilled professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day...