Strategic Project Coordinator

2 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱900,000 - ₱1,200,000
Senior Executive Support Specialist

We are seeking an exceptional Senior Executive Support Specialist to join our team. This vital role requires a proactive and organized individual with excellent interpersonal skills to manage complex tasks, projects, and relationships.

Key Responsibilities:

  1. Project Coordination: Lead specific projects and tasks, ensuring timely completion and alignment with senior executive objectives. Delegate tasks as necessary, maintaining oversight for quality and goal adherence.
  2. Scheduling Optimization: Manage and optimize the senior executive's schedule, prioritizing critical meetings, strategic planning sessions, and networking opportunities for effective time management.
  3. Communication Liaison: Serve as a liaison, ensuring clear and professional communication with internal and external stakeholders. Proactively seek opportunities to network, build, and strengthen relationships.
  4. Proactive Problem-Solving: Regularly assess the executive's operational environment to identify and address challenges, devising creative solutions to enhance efficiency and productivity.
  5. Research and Reporting: Conduct in-depth research on topics of interest or relevance, preparing detailed reports and summaries to support decision-making and presentations.
  6. Emotional Intelligence: Utilize emotional intelligence to navigate complex scenarios, offering support and leveraging situational awareness to enhance relationship-building efforts.
  7. Documentation and Reporting: Prepare and present regular reports on strategic initiatives, networking outcomes, project status, and other areas of significance as required.

Required Skills and Qualifications:

  • A minimum of 5 years of experience in an executive support role, demonstrating task management and high-level relationship capabilities.
  • Superior organizational and time management skills.
  • Strong problem-solving skills, with a proactive approach to identifying and addressing challenges.
  • Excellent communication skills, capable of effectively managing relationships and representing senior leadership.
  • High level of emotional and situational intelligence, with a discrete approach to handling sensitive information.
  • Proficiency in project management software.

Personal Attributes:

  • A proactive mindset, with attention to detail and the ability to anticipate senior leadership needs.
  • The ability to work independently, prioritize effectively, and manage multiple tasks simultaneously.
  • Professional demeanor, capable of maintaining composure and effectiveness under pressure.
  • Exceptional interpersonal skills, capable of fostering and strengthening relationships.
  • A commitment to confidentiality, integrity, and ethical behavior.

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