Coordinated Scheduling Expert

2 days ago

Cainta, Calabarzon, Philippines beBeeScheduler Full time $54,000 - $72,000

As a vital member of our team, we are seeking an organized and detail-oriented Coordinator to join us in coordinating appointments, managing calendars, and ensuring smooth scheduling operations.

Key Responsibilities
  • Calendar Management: Coordinate and maintain calendars for multiple team members or departments, ensuring seamless scheduling across various stakeholders.
  • Scheduling: Schedule client meetings, internal check-ins, consultations, and follow-ups while maintaining professionalism and accuracy.
  • Appointment Management: Confirm, reschedule, or cancel appointments as needed with timely updates to calendar systems.
  • Software Management: Effectively manage scheduling software, ensuring prompt and error-free calendar updates.
  • Team Collaboration: Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities and ensure efficient scheduling processes.
  • Communication: Communicate with clients and internal staff via phone, email, and instant messaging platforms, providing exceptional customer service.

We require a highly skilled individual with strong organizational abilities, excellent communication skills, and proficiency in scheduling and communication tools. The ideal candidate will possess a proactive approach, attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications
  • Administrative Experience: Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams.
  • Communication Skills: Excellent English communication skills, both verbal and written.
  • Organizational Skills: Strong organizational skills with an ability to manage multiple calendars and priorities.
  • Attention to Detail: High level of attention to detail and ability to work independently.
  • Technical Skills: Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly).
  • Time Zone Flexibility: Ability to work in U.S. business hours, including some flexibility in time zones.
  • Professionalism: Professionalism, discretion, and a client-focused mindset.
  • Industry Experience: Experience in healthcare, law, or service-based industries is preferred.

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