Remote Administrative Professional

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeSupport Full time ₱4,500 - ₱8,500
Administrative Support Role

We are seeking a highly organized and proactive administrative professional to provide exceptional support to small and medium-sized businesses in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will act as a trusted partner to business owners and executives, streamlining operations and enabling them to focus on strategic growth.

  • Main Responsibilities: Manage calendars, schedule meetings, and coordinate appointments across Australian time zones (AEST), ensuring seamless communication and time management.
  • Communication Management: Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Task Coordination: Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Document Management: Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Travel & Event Planning: Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Data Entry & Record Keeping: Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Financial Support: Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Research & Analysis: Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
Required Skills and Qualifications
  • Experience: Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with project management tools (e.g., Trello, Asana, Monday.com).
  • Experience with CRM platforms (e.g., HubSpot, Salesforce) and bookkeeping software (e.g., Xero, MYOB) is a plus.
  • Communication: Exceptional written and verbal communication skills in English, with a professional and polite demeanor.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Cultural Fit: Understanding of Australian business practices and ability to adapt to a professional, results-driven environment.
What We Offer

A dynamic work environment with opportunities for growth and development, along with competitive compensation and benefits packages.

A team-oriented culture that values collaboration, innovation, and continuous learning.

The chance to make a meaningful impact on our clients' success and contribute to the growth of our organization.

A flexible and remote-friendly work arrangement that supports work-life balance and allows for greater autonomy.

About Us

We are a leading outsourcing and offshoring consulting firm dedicated to delivering exceptional service and solutions to our clients. Our mission is to empower businesses to achieve their goals through innovative technology, expert advice, and collaborative partnerships.

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