Administrative Professional
2 days ago
You are a highly-organized and detail-oriented professional who excels in handling various administrative responsibilities. This includes calendar management, task organization, email correspondence, database management, document preparation, and call handling.
As an Administrative Professional, you will provide excellent support by performing an array of tasks including answering email correspondence, handling calls from vendors and tenants, scheduling appointments, following up on the status of work orders, updating meeting agendas, and taking notes during meetings.
- Act as a point of contact and filter between tenants, supers, and vendors
- Open and close work orders and follow up to ensure their completion
- Improve current processes by creating SOPs and process documentation to increase organizational efficiency
- Enter data into software from leases
- Assist with screening tenants and draft leases from templates for approval
- Manage multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time
- Update a weekly to-do list and follow up to ensure tasks are complete
- Maintain compliance with regulations and resolve issues in collaboration with relevant parties
- Perform additional tasks such as researching new vendors, checking leases for accuracy, and more
- Manage accounts payable, including processing invoices, paying utility bills, and contacting utilities for connections
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