Real Estate Professional

We are seeking a highly skilled and motivated Real Estate Administrator to join our team. As a key member of our organization, you will be responsible for providing exceptional administrative support in the real estate industry.

Your primary focus will be on handling a wide range of tasks, including property viewing scheduling, document preparation, property research, and database management. Additionally, you will play a crucial role in generating leads and conducting outbound sales calls to prospective clients within the real estate sector.

To succeed in this role, you must possess excellent communication and organizational skills, with the ability to multitask and manage competing priorities in a fast-paced environment. A comprehensive understanding of the Canadian real estate market is essential, as well as a passion for delivering outstanding customer service and exceeding client expectations.

• Create listing and transaction documents and provide support in uploading listings to multiple real estate boards.
• Oversee seller and buyer systems, maintain client databases, track lead generation, manage lead follow-ups, and handle all administrative tasks.
• Support email marketing efforts, which may include managing lists and campaigns.
• Monitor and maintain records of essential project deadlines, including leases, lease renewals, termination letters, expirations, and possession dates.
• Conduct in-depth research on real estate market trends, properly valuations, and comparable properties.
• Handle invoicing and related financial tasks.
• Assist with planning and executing virtual events, including managing registrations and logistics on online platforms.
• Maintain effective communication with clients, colleagues, and stakeholders through email, chat, or video conferences.
• Support social media management, content creation, and online marketing initiatives.
• Streamline workflows and enhance internal processes using remote collaboration tools and software.
• Maintain accurate records, databases, and cloud-based systems for efficient information management.

• Bachelor's Degree preferably in Business Management or equivalent.
• Able to work Canadian hours.
• 2+ years of experience in Real Estate admin working with North American Real Estate professionals.
• Proficiency in Microsoft Suite, Google Suite, CRM systems, and project management softwares.
• Proficiency in both written and numerical skills for effective handling of administrative duties.
• Ability to excel in working independently, while also thriving in a collaborative team environments.
• Ability to multitask, manage competing priorities, and excelling in a dynamic, fast-paced setting.
• Ability to effectively identify problems and opportunities, evaluating potential solutions, and achieving desired outcomes.
• You are well-versed in Adobe, Photoshop, and Canva.
• Knowledge of real estate tools and software, including TRREB Stratus MLS, Matrix, REALM, WebForms, DocuSign, RealtorLink, GeoWarehouse, and MPAC.
• Dedicated to delivering exceptional customer service, with a passion for ensuring customer and client satisfaction and a track record of going above and beyond to meet their needs.

At our company, we value diversity and inclusivity. We welcome applications from individuals with diverse backgrounds and experiences.

Please describe your experience as a Virtual Assistant specializing in Real Estate, particularly in your work with clients in North America.

We prioritize our company culture and its impact on our success. Share your thoughts on the significance of diversity, equity, and inclusion and why these concepts matter to you.