Experienced Administrative Partner Wanted

1 day ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time $9,600 - $14,400

Administrative Partner Opportunity

We are seeking an experienced and organized individual to join our team as an administrative partner. As the trusted right hand of our visionary leader, you will play a crucial role in supporting her busy schedule and helping her balance and scale her thriving businesses.

The ideal candidate will have exceptional organizational skills, a growth mindset, and a passion for wellness and personal growth. You will be responsible for managing calendars, email, and tasks, as well as providing light content support and maintaining social media presence.

This is not your typical assistant role - it's an opportunity to become part of a heart-centered, purpose-driven culture that values balance, joy, and impact. Our team is dedicated to empowering individuals and creating meaningful opportunities that support families and communities.

Key Responsibilities:

  • Calendar Management: Manage the executive's calendar to prevent conflicts and overlapping appointments, schedule client consultations during preferred time blocks, and implement a color-coded calendar system for clear visibility of different types of commitments.
  • Email Management: Oversee and organize three separate inboxes, ensuring all emails are reviewed, prioritized, and actioned, respond to emails directly as the assistant, and utilize a custom GPT tool to draft responses aligned with brand voice and tone.
  • Content and Social Media Support: Monitor and engage with comments and direct messages across business social media accounts, provide light content support, including basic content creation and posting, and maintain consistency with brand messaging and tone across all digital platforms.
  • Task and Project Coordination: File and document management, AI (custom GPT) support, Canva management, photo and media organization, travel planning, client gifting and referrals, and SOP and workflow development.

What We Offer:

  • Growth Opportunities: The chance to develop new skills in cutting-edge tools like AI and custom GPTs, learn the ins and outs of smart systems, organization, and workflow design, and take on advanced responsibilities as you grow into a more impactful role.
  • Autonomy: A high level of autonomy, with trust and accountability, and the flexibility to work from anywhere.
  • Benefits: Competitive salary, health insurance, dental insurance, mental health insurance, performance-based raises, prizes, and bonuses.

About Us:

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people and help US businesses find skilled remote workers and connect them with good employers. We care about our people, giving good benefits, supporting personal growth, and getting involved in the community.

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