Virtual Administrative Partner

24 hours ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time $7,000 - $14,000

This role exists to provide high-level administrative and organizational support to the CEO, who is new to both the company and working with a virtual executive assistant.

The mission is to free up the CEO's time from routine administrative tasks, streamline document management, and ensure effective communication with both internal staff and external clients.

By hiring a skilled Bilingual Executive Assistant, the organization aims to enhance operational efficiency and maintain the highest standards of professionalism in every interaction.

Key Responsibilities:
  • Organize and manage the CEO's calendar and emails, prioritizing and responding to routine inquiries.
  • Assist with travel arrangements and meeting bookings.
  • Manage task lists, deadlines, and send timely reminders for meetings and deliverables.
Digital Support:
  • Digitize hard-copy documents and set up a document management system using SharePoint.
  • Maintain digital filing systems for quick, secure, and easy access to information.
Communication & Representation:
  • Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
  • Make and receive phone calls on behalf of the CEO.
  • Draft and respond to correspondence, ensuring sensitivity to local market nuances in both English and French.
Coordination & Follow-Up:
  • Coordinate with staff and third parties to ensure seamless project and task execution.
  • Track open items, follow up on pending issues, and provide regular status updates to the CEO.
Technology & Adaptability:
  • Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.
Requirements:
  • Minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role.
  • Fluency in both English and French (written and spoken).
  • Proven experience managing calendars, emails, and documents for senior executives.
  • Strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).
  • Comfortable and professional handling phone communications.
Your Superpowers:
  • Exceptional organizational and time management skills.
  • Advanced digital literacy and adaptability to new technologies.
  • Excellent written and verbal communication in both English and French.
  • Proactive problem-solving and attention to detail.
  • Discretion, professionalism, and the ability to represent the CEO with integrity.
We are looking for someone who:
  • Is highly organized, proactive, and thrives in a fast-paced remote environment.
  • Takes pride in supporting others to achieve their goals.
  • Values clear communication and confidentiality.
  • Is bilingual (English and French) and resourceful.

  • Virtual Machine Administrator

    21 hours ago

    San Juan, National Capital Region, Philippines beBeeInfrastructure Full time ₱15,000 - ₱20,000

    System Infrastructure SpecialistThis is a remote position with a dynamic team. We are seeking an experienced System Administrator to manage and maintain virtual machines across Proxmox and VMware environments.Key Responsibilities:Manage and maintain virtual machines across Proxmox and VMware platforms.Support Windows Server and Linux systems, ensuring...

  • Virtual Support Specialist

    4 hours ago

    San Juan, National Capital Region, Philippines beBeeSupport Full time ₱160,000 - ₱280,000

    Job Profile: Virtual Support SpecialistThe Virtual Support Specialist is responsible for providing high-level administrative and organizational support to senior executives. This role involves managing daily schedules, coordinating meetings, and ensuring efficient information flow.Key Responsibilities:Executive Coordination & Communication: Serve as the...

  • System Administrator

    1 week ago

    San Juan, National Capital Region, Philippines Cardinal Santos Medical Center Full time $104,000 - $130,878 per year

    QUALIFICATIONS:Graduate of any IT or Engineering-related coursesAt least 5 years of experience as System AdministratorExperience in Server Virtualization (eg. VMWare ESXi, Nutanix Acropolis, etc.)Experience in Storage and Back-Up (eg. NAS, RAID)Experience in Domain and Email Administration (eg. Microsoft)Experience in Server Operating Systems (eg. Windows...

  • Experienced Administrative Partner Wanted

    1 day ago

    San Juan, National Capital Region, Philippines beBeeAdministrative Full time $9,600 - $14,400

    Administrative Partner OpportunityWe are seeking an experienced and organized individual to join our team as an administrative partner. As the trusted right hand of our visionary leader, you will play a crucial role in supporting her busy schedule and helping her balance and scale her thriving businesses.The ideal candidate will have exceptional...

  • Healthcare Administrator

    21 hours ago

    San Juan, National Capital Region, Philippines beBeeVirtual Full time ₱30,000 - ₱45,000

    Job SummaryA virtual medical assistant plays a crucial role in healthcare, providing administrative support to medical professionals and helping to streamline patient care.Key ResponsibilitiesProvide administrative assistance to healthcare professionalsHelp to streamline patient care processesRequired Skills and QualificationsTo succeed as a virtual medical...

  • Virtual Office Coordinator

    20 hours ago

    San Juan, National Capital Region, Philippines beBeeOrganizer Full time ₱800,000 - ₱1,000,000

    Job TitleWe are seeking a skilled and organized individual to fill the role of Virtual Office Coordinator. The ideal candidate will have exceptional time management skills, be able to work independently, and possess strong problem-solving abilities.About the Role:The Virtual Office Coordinator will be responsible for managing daily call lists, meeting...

  • IT System Administrator

    21 hours ago

    San Juan, National Capital Region, Philippines beBeeExpert Full time ₱5,000 - ₱7,000

    System Administration Expert WantedElevate your career by joining a dynamic team as a system administration expert. This role focuses on ensuring smooth operation of IT infrastructure with expertise in Linux, Windows Server/Virtual Hyper-V, cloud technology, web hosting, VoIP systems, and domain management.Key ResponsibilitiesAdminister Linux-based systems...

  • Virtual Assistant Position

    4 hours ago

    San Juan, National Capital Region, Philippines beBeeJob Full time ₱30,000 - ₱50,000

    Remote Virtual AssistantThis is a remote Virtual Assistant position, ideal for individuals who prefer non-voice work and can work from home.Key ResponsibilitiesPerform various tasks including transcription, scheduling, report creation, and administrative duties.Schedule FlexibilityYou have the flexibility to choose between part-time (4 hours per day) or...

  • Senior Virtual Team Leader

    24 hours ago

    San Juan, National Capital Region, Philippines beBeeVirtual Full time ₱384,000

    As a seasoned professional in virtual assistance, you will be responsible for managing a team of experts, maintaining and growing key client relationships, and overseeing strategic performance metrics.Key Responsibilities:Coach team members in delivering high-quality supportCreate and implement personalized development plans to enhance team performanceTrack...

  • Remote Administrative Assistant

    4 hours ago

    San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱1,200,000

    Virtual Assistant RoleWe are seeking a detail-oriented and highly organized Virtual Assistant to assist us with various administrative tasks.Key Responsibilities:Transcription of documents and audio filesScheduling appointments and meetingsPreparing reports and other administrative dutiesRequired Skills and Qualifications:Be at least 18 years oldHave a...