Top Executive Assistant Position Available

3 days ago

Taguig, National Capital Region, Philippines beBeeStrategic Full time ₱3,600 - ₱5,400
Executive Support Specialist

The role of Executive Support Specialist at a leading consulting firm involves serving as the primary liaison and strategic partner to the DGO and COO. This position requires representing the DGO in cross-departmental meetings and leadership discussions, monitoring and driving the execution of initiatives across various departments, and identifying operational inefficiencies and leading process improvement efforts.

Key Responsibilities:
  • Act as the primary liaison and strategic partner to the DGO and COO.
  • Represent the DGO in cross-departmental meetings and leadership discussions.
  • Monitor and drive the execution of initiatives across HR, Data, Chat, Lead, and Client Relations.
  • Identify operational inefficiencies and lead process improvement efforts.
  • Collaborate with department heads to develop KPIs, dashboards, and reporting systems.
  • Create and maintain standard operating procedures (SOPs).
  • Lead multi-departmental projects from conception to completion.
  • Utilize project management tools (Asana, Notion, Google Workspace, Telegram) to maintain accountability.
  • Coordinate cross-functional stakeholders to ensure timely delivery.
  • Maintain comprehensive project documentation and progress tracking.
  • Draft high-quality executive communications, including memos, reports, and strategic updates.
  • Synthesize departmental updates into executive-ready summaries.
  • Provide guidance and accountability to department heads on behalf of the DGO.
Requirements:
  • 4+ years in operations, executive support, or project management roles.
  • Proven experience in fast-paced and/or remote work environments.
  • Track record of coordinating cross-functional teams and translating strategy into results.
  • Background in Operations management, executive support, data reporting, or client services is strongly preferred.
  • Communication Excellence: Exceptional written and verbal communication skills with executive-level polish.
  • Technical Proficiency: Advanced skills in Asana, Google Workspace, Telegram, Zoom, and Notion.
Work Arrangement:
  • Contract
Job Function:
  • Administrative
Industry:
  • Human Resources Services

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