Administrative Coordinator

8 hours ago

Las Piñas, National Capital Region, Philippines beBeeScheduler Full time $36,000 - $52,000
Medical Scheduler Executive Assistant

This role involves coordinating the schedules of executives, arranging travel and meetings, and acting as a liaison between patients, clients, and partners.

  • Manage executive calendars, coordinate travel arrangements, and schedule meetings with accuracy and care.
  • Provide exceptional customer service via phone, email, or virtual reception, serving as the first point of contact for patients and clients.
  • Schedule medical appointments, follow-ups, and patient reminders with attention to detail.
  • Maintain accurate records in scheduling systems and CRMs.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure seamless day-to-day operations in the office and scheduling department.
  • Uphold confidentiality and professionalism in all interactions.

Requirements:

  • Previous experience in a medical setting is mandatory.
  • Prior experience as a Medical Scheduler, Receptionist, or Executive Assistant is essential.
  • Knowledge of HIPAA regulations is required; ability to handle sensitive information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail are necessary.
  • Excellent written and verbal communication skills are essential.
  • Proficiency in Microsoft Office/Google Workspace; experience with scheduling or CRM tools preferred.
  • Highly motivated, adaptable, and proactive mindset required.
  • Must be able to work Monday-Friday, 9:00 AM-6:00 PM EST (remote).

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