Top-Level Administrative Support Specialist
1 day ago
High-level administrative support specialists play a pivotal role in the success of our organization. As an Executive Assistant, you will provide exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.
Key Responsibilities:- Schedule internal and external meetings, interviews, and recurring syncs.
- Prepare agendas and take notes as needed.
- Monitor and organize email inboxes for multiple executives.
- Flag high-priority emails and draft responses when necessary.
- Track follow-ups and maintain inbox clarity.
- Coordinate travel arrangements, including flights, hotels, and ground transport.
- Prepare detailed itineraries for executives.
- Arrange lunch meetings, team events, and other logistical needs.
- Assist with light project management and task tracking.
- Manage document filing systems via Google Drive or Notion.
- Coordinate with internal teams via Slack and email.
- Minimum 2 years of executive-level support experience.
- Experience supporting multiple executives or founders simultaneously.
- Strong organizational skills and high attention to detail.
- Proficient in Gmail, Google Calendar, Google Docs, and Slack.
- Comfortable working independently and maintaining confidentiality.
- Excellent written and verbal communication skills.
- Familiarity with Notion, Zoom, or basic project management tools.
- 40 hours per week.
- Monday to Friday, 9AM - 6PM Pacific Standard Time Zone.
- Experience in a tech startup or SaaS environment.
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