
Administrative Professional
8 hours ago
We are seeking a highly organized and detail-oriented professional to join our team at RemoteVA. As a key member of our administrative staff, you will be responsible for providing exceptional support to management and field staff.
Responsibilities:
- Answer incoming phone calls and direct them appropriately or take messages.
- Enter work orders into the system and update job statuses as needed.
- Create and process invoices accurately and on time.
- Assist with accounts payable and receivable entries.
- Research permit and license requirements for new projects, job sites, or services.
- Maintain and organize digital and paper records for jobs, invoices, and documentation.
- Assist with scheduling, email correspondence, and other office tasks as needed.
- Provide administrative support to management and field staff.
- Ensure office operations run smoothly and efficiently.
Requirements:
- Proven experience in an administrative or bookkeeping role.
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
- Excellent phone etiquette and communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle confidential information.
- Familiarity with permit/license research or willingness to learn.
- High attention to detail and accuracy in data entry and invoicing.
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