Senior Operations Coordinator

1 day ago


Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱60,000 - ₱80,000

Join a dynamic organization and take on the challenge of supporting executive leadership with exceptional organizational skills.

We are seeking a highly capable assistant to provide direct support and ensure smooth operations across all levels of the organization. Your role will involve serving as a key liaison between leadership, staff, students, volunteers, and external contacts.

Key Responsibilities:
  • Executive & Administrative Support: Coordinate across departments to ensure smooth execution of executive initiatives; support the COO and CFO with ad hoc tasks, strategic follow-ups, and priority management.

  • Operations & Compliance: Manage park permitting processes across multiple service locations, oversee contracts with universities for occupational therapy student placements (documentation, scheduling, onboarding), coordinate internship and volunteer programs (40+ volunteers annually).

  • Project & Data Management: Input and maintain program data in the EMR system (Therabyte) for accurate billing and service delivery; process and distribute superbills; monitor project deadlines via ClickUp and Google Workspace.

  • Technology & Communications: Update the company website with staff changes and program updates; support operational and marketing tasks (SEO updates, social media content, online platform management); record and document processes via Loom for training and onboarding.

You will have the opportunity to make a meaningful impact by helping to build and strengthen families.

Requirements:
  • Proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role.

  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities.

  • Strong written and verbal communication; professional and clear communicator.

  • Ability to work independently, take ownership of tasks, and proactively problem-solve.

  • Comfortable using and managing multiple platforms, including: ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms), EMR systems (Therabyte), Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, Squarespace.

  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

Benefits:
  • Competitive salary commensurate with experience.

  • Opportunities for professional development and growth.

  • Work in a dynamic and supportive team environment.



  • Lipa City, Calabarzon, Philippines beBeeOperations Full time ₱800,000 - ₱1,200,000

    We are a talent consultancy specialising in hiring exceptional Operations Specialists for AdTech, MarTech, Digital Agency, Tech & ECommerce clients across APAC.As a strategic partner, we work with amazing digital businesses looking for strong project management and operational expertise.About the roleThe company is seeking an experienced Operations...


  • Lipa City, Calabarzon, Philippines beBeeOperations Full time ₱6,000,000 - ₱8,000,000

    Job Title: Event Operations CoordinatorThis role is perfect for a highly organized individual who can manage multiple projects and stakeholders. As an Event Operations Coordinator, you will be responsible for the successful execution of brand sampling and operational programs.About the Role:You will act as the central liaison between internal teams and...


  • Lipa City, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $60,000

    High-Level Administrative Support RoleWe are seeking a highly skilled and organized professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate is proactive, resourceful, and adept at...


  • Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱60,000 - ₱80,000

    Job SummaryWe are seeking a highly organized and skilled Administrator to provide exceptional support to our Director and ensure the smooth operation of all departments.Key Responsibilities:Office Management: Ensure seamless functioning of office operations, including managing office supplies, equipment, and facilities.Administrative Support: Provide...


  • Lipa City, Calabarzon, Philippines beBeeAdministrative Full time $5,000 - $10,000

    Key Role: Senior Operations AssociateThe role involves providing high-level administrative support to business leaders, ensuring seamless day-to-day operations and executive tasks are managed efficiently.Responsibilities:Manage calendars, schedule appointments, and coordinate meetings for senior executives.Arrange travel plans, including booking flights,...


  • Lipa City, Calabarzon, Philippines beBeeProjectManagement Full time ₱7,200 - ₱7,800

    Job Title: Senior Project CoordinatorWe are seeking an accomplished and detail-oriented professional to lead operational tasks and drive business success.Tendering & Procurement:Manage the tendering process, including preparing bid documents and reviewing proposals for cost-effectiveness and quality.Negotiate and finalize supplier contracts to optimize...


  • Lipa City, Calabarzon, Philippines beBeeProjectManagement Full time $28,800 - $48,000

    We are seeking a skilled Project Manager to help our growth partner agency find and engage with forward-thinking, mission-driven brands. The successful candidate will be responsible for streamlining internal operations, optimizing workflows, and ensuring projects move smoothly across multiple sectors, including Healthtech, Fintech, HR tech, Climatech, and...


  • Lipa City, Calabarzon, Philippines beBeeOperations Full time ₱3,000,000 - ₱5,000,000

    Job Title: Operations AnalystThis is a challenging opportunity for a professional to maintain optimal inventory levels, ensure stores are well-stocked, and coordinate daily operations.The role focuses on managing inventory levels, placing accurate orders, and ensuring effective communication with on-the-ground teams through phone and text.Key...

  • Operations Coordinator

    20 hours ago


    Lipa City, Calabarzon, Philippines beBeeAdministrative Full time $12,000 - $18,000

    Job SummaryThe Operations Administrative Assistant role is a pivotal position that plays a crucial part in supporting core financial, HR, and administrative functions.Responsibilities include handling day-to-day tasks across banking, payroll, bill pay, and tax documentation.Assists with onboarding and internal coordination to ensure seamless transitions.Key...


  • Lipa City, Calabarzon, Philippines beBeeSenior Full time $60,000 - $100,000

    Job Title: Senior Project CoordinatorAbout the RoleWe are seeking a highly skilled and experienced Senior Project Coordinator to oversee, manage and execute multiple projects involving low-voltage systems. The ideal candidate will have extensive project management experience, technical proficiency in low-voltage systems and a strong construction...