Administrative Assistant

7 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time $4,000 - $5,600

About This Role

We're revolutionizing retail security with visual AI and manual reviewers, helping retailers detect theft across 15,000 markets in the United States.

Key Responsibilities

  • Attend calls providing real-time support and ensuring seamless communication.
  • Document key decisions action items and follow-ups with meticulous call notes.
  • Anticipate needs during calls and respond swiftly and accurately.
  • Track and manage CEO action items ensuring timely completion and follow-up.
  • Prioritize and organize tasks proactively identifying deadlines and potential roadblocks.
  • Maintain a robust system for tracking and reporting project status.
  • Draft and manage all CEO correspondence including emails letters and reports.
  • Manage and curate the CEO's presence responding to messages and drafting posts.
  • Ensure communication maintains a professional tone and adheres to high standards.
  • Maintain and oversee the CEO's complex calendar scheduling meetings and travel arrangements.
  • Resolve scheduling conflicts efficiently ensuring optimal time management.
  • Provide timely reminders and updates for upcoming appointments and deadlines.

Essential Skills & Attributes

  • Exceptional Attention to Detail: Maintain accurate records proofread documents and ensure consistency.
  • Proactive & Responsive: Anticipate needs address issues swiftly and maintain professionalism under pressure.
  • Strong Time Management & Organization: Effectively prioritize and handle multiple tasks while meeting deadlines.
  • High Level of Responsibility & Discretion: Handle confidential information with utmost professionalism.
  • Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support.
  • Strong Work Ethic: Demonstrate dedication to excellence and a high standard of performance.

Benefits and Perks

  • Competitive salary and benefits.
  • Join a rapidly growing team reshaping retail security.
  • Enjoy full remote work flexibility with a dynamic global team.
  • Opportunity to work closely with executive leadership and drive business impact.

What You'll Need

  • Full-time status (40 hours per week).
  • Able to work during U.S. Eastern Time zone.
  • Remote location.

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