Virtual Administrative Assistant with Ecommerce Expertise

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time ₱300,000 - ₱500,000
About the Role
Outsourcey is seeking a highly skilled Virtual Administrative Assistant to join our team. This role offers an exciting opportunity for individuals to leverage their experience in virtual assistance, accounting, and administrative support roles.

This is a remote position that requires strong knowledge of QuickBooks Online and proficiency in Microsoft Excel and Google Workspace (Docs, Sheets, Drive). Experience with eCommerce operations and wine inventory management platforms is also highly valued.

The ideal candidate will have excellent written and spoken English communication skills, high integrity, discretion, and attention to detail. They should be able to work independently with minimal supervision and manage time effectively.

Key Responsibilities:
  • Record daily accounting transactions (sales, expenses, accounts payable/receivable).
  • File and organize digital copies of invoices and receipts using cloud-based systems.
  • Support monthly closing of books, including reconciliations and ledger reviews.
  • Prepare and maintain basic financial reports in Excel.
  • Record sales transactions and update inventory databases as needed.
  • Maintain logs of stock received and dispatched, flag discrepancies.
  • Coordinate with the local team to ensure records align with physical inventory.
  • Collect and input timekeeping or compensation data for payroll runs.
  • Maintain digital HR records and ensure personnel files are up-to-date.
  • Support compliance tasks (e.g., policy acknowledgment tracking, onboarding checklists).
  • Set up and manage digital filing systems (Google Drive, Dropbox, etc.).
  • Organize documents for easy retrieval and sharing across teams.
  • Maintain internal spreadsheets and assist with data clean-up and formatting tasks.
  • Maintain a content calendar and schedule social media posts.
  • Assist in creating simple graphics or copy for posts (using tools like Canva).
  • Monitor basic engagement and report key metrics monthly.


What We Offer
We provide a competitive salary and opportunities for career growth and development. You will work closely with a team of industry leaders who have successfully scaled businesses in the past.

Job Details
  • Seniority level: Entry-level
  • Employment type: Full-time
  • Job function: Accounting/Auditing
  • Industries: Food and Beverage Services

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