Remote Project Scheduler

This is a remote role that requires you to manage a pipeline of inspection projects and schedule inspections across multiple sites for various industries. You will coordinate project timelines to ensure timely execution and efficiency in operations, maintaining data integrity of scheduling systems.

The ideal candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and collaborating with cross-functional teams.

You will be responsible for managing the project pipeline, scheduling site inspections, and ensuring timelines and resource allocations align with project requirements and client expectations.

Main Responsibilities:

• Schedule Management: Manage project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
• Produce summaries of sites, assignments, and deadlines.
• Assist with maintaining upcoming scan lists.
• Compile missing data requirements for upcoming scans, working with ambiguous information.
• Maintain time estimates and other relevant information for upcoming tasks, understanding different types of tasks and how their time estimates may change over time.
• Distribute tasks among sub-teams based on team availability and skillset distribution.
  • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
  • Inform relevant team members to retrieve missing data requirements.
  • Maintain relevant tracking sheets used for capacity management and other purposes.
    • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
    • Provide input to improve operational processes based on problems encountered.

Requirements:

• Bachelor's Degree in Business, Operations Management, Information Technology, Administration, or related fields.
• Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
• Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
• Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.

What We Offer:

• A mission-driven organization focused on accelerating the global transition to renewable energy and sustainable infrastructure.
• A flexible work-from-home environment that prioritizes employee autonomy and well-being.
• Ongoing training and development opportunities to enhance your skills and career growth.
• A diverse, equitable, and inclusive culture that values diversity and promotes belonging.

About Us:

We are committed to fostering a workplace that is free from bias, where everyone can bring their authentic selves to work. Our goal is to create a culture where all individuals feel valued, respected, and empowered to contribute their best work.

We strive to provide reasonable accommodations for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.