Senior Office Coordinator

5 days ago


Makati City, National Capital Region, Philippines Cobden and Carter International Full time
Job Title: Senior Office Coordinator

About Us
Cobden & Carter International is a global leader in providing high-quality legal services. We are committed to delivering exceptional results and exceeding our clients' expectations.

Job Description
We are seeking an experienced Senior Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our lawyers and business support groups. This is a challenging role that requires strong organizational skills, attention to detail, and excellent communication abilities.

Key Responsibilities
- Manage calendars and ensure that all activities and markers are up-to-date
- Arrange meetings, conferences, and other internal and external activities; book conference rooms and venues; and coordinate with all parties involved
- Plan and prepare all travel-related needs (i.e., flights / trains, hotels, cars, itinerary, etc.)
- Plan and organize workflow to comply with established time constraints to meet deadlines
- Create and maintain contact information and email distribution lists
- Liaise with business support groups for and on behalf of the stakeholder allocations
- Carry out assigned projects effectively and on a timely basis
- Manage any other duties as reasonably requested by all stakeholder allocations and service leadership teams

Requirements
- A bachelor's or associate degree is necessary. Post-baccalaureate diploma and/or a master's degree are advantageous, but not required.
- At least one year of relevant work experience as a Remote / Executive / Administrative Assistant with exposure to a large international law firm or an equivalent organization.
- Excellent written and oral communication skills
- Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Excellent interpersonal skills with the ability to balance being an individual contributor and a team player
- Trustworthy in managing and handling confidential matters and information
- Has a positive approach to daily task management and can quickly build confidence, respect and trust with others
- Can remain calm under pressure and work with tight deadlines
- Details and solutions oriented with a strong sense of urgency to proactively solve challenges
- Excellent organization and coordination skills; comfortable managing priorities from multiple parties
- Excellent telephone manners and competent knowledge of telephone systems
- Strong scheduling management and consistent follow through capabilities
- Proactive team player
- Knowledge of Microsoft Visio and SharePoint is an advantage
- Legal background is an advantage

Work Setup
Shift: Flexible
Setup: Hybrid/Onsite
Location: Makati
The estimated annual salary for this position is around $25,000-$30,000 USD depending on qualifications and experience.

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