Senior Invoice Processing Specialist

1 day ago

Iloilo City, Western Visayas, Philippines beBeeAccounting Full time ₱40,000 - ₱105,000
Accounts Payable Associate Position

We are seeking a detail-oriented and skilled professional to oversee invoice processing, manage vendor relations, and ensure compliance with accounting regulations.

Main Responsibilities:

  • Invoice Processing

    • Enter vendor bills into the ERP system with accuracy and completeness.

    • Perform a three-way match (PO, receiving, invoice) to ensure proper authorization and compliance.

    • Research and resolve invoice discrepancies, quantity/price variances, or missing documentation.

  • Vendor Management

    • Maintain responsibility for approximately 300 vendor accounts.

    • Communicate directly with vendors regarding billing questions, missing documents, and payment status.

    • Build and sustain strong working relationships with vendors and internal stakeholders.

  • AP Operations

    • Ensure all invoices are processed in accordance with company policy and month-end close deadlines.

    • Monitor vendor statements and reconcile accounts regularly to prevent overdue balances.

    • Maintain organized records for audit readiness and compliance.

  • Continuous Improvement

    • Identify opportunities to streamline invoice entry and matching processes.

    • Participate in process improvement initiatives and support system enhancements in the ERP system.

  • Requirements:

    • 2+ years of accounts payable experience in a high-volume environment required.

    • Experience with ERP systems strongly preferred.

    • Familiarity with purchase order and three-way matching processes required.

      • Skills & Competencies

        • Strong attention to detail and accuracy in data entry.

        • Ability to work independently, prioritize tasks, and manage multiple deadlines.

        • Effective written and verbal communication skills for vendor and internal interactions.

        • Strong problem-solving skills and ability to resolve discrepancies.

        • Proficiency in Microsoft Excel and other office applications.

    This is an excellent opportunity for a highly motivated and detail-oriented individual to make significant contributions to our operations.

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