Remote Accounts Payable Expert

17 hours ago


Quezon City, National Capital Region, Philippines beBeeSpecialist Full time $70,000 - $85,000

Job Title: Accounts Payable Specialist (Lawn Services Software)

  • About the Role:
  • We seek a detail-oriented Accounts Payable expert to manage our vendor payments and assist with various ad hoc accounting tasks. The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment.
  • The person in this role will oversee the accounts payable process, handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.
  • Key Responsibilities:
  • Accounts Payable:
    • Enter and process vendor invoices in software like Bill.com
    • Evaluate invoices for accuracy, completeness, and approval before payment
    • Reconcile vendor statements and resolve payment discrepancies
  • Vendor Management:
    • Collect and maintain W9 forms for all new vendors
    • Verify that vendor information is complete, up-to-date, and compliant with IRS regulations
  • Sales Tax Compliance:
    • Prepare and submit sales tax filings for applicable states on time
    • Maintain accurate records of sales tax obligations and payments
    • Coordinate with external advisors or internal stakeholders to stay current on tax requirements
  • Ad Hoc Finance Projects:
    • Support general ledger clean-up or reconciliation tasks
    • Assist in month-end close process, reporting, or audits as needed
    • Contribute to improving processes and documentation within the finance department
    • Requirements:
    • 3-5+ years of experience in Accounts Payable or general accounting
    • Familiarity with software platforms like Bill.com and accounting software like QuickBooks, NetSuite, or Xero
    • Strong understanding of W9 compliance and U.S. sales tax reporting
    • Proficient in Microsoft Excel or Google Sheets
    • Excellent attention to detail and organizational skills
    • Ability to handle confidential information with discretion
    • Strong communication skills and ability to work remotely
    • Preferred Qualifications:
    • Experience working with companies that operate in multiple states
    • Background in supporting finance teams on special projects or during audits
    • Prior experience as an independent contractor or in a distributed team setting
    • What We Offer:
    • Flexible, remote-first work setup
    • Opportunity to work with a collaborative and growing finance team
    • Exposure to a wide range of accounting and finance functions


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