
Remote Accounts Payable Expert
17 hours ago
Job Title: Accounts Payable Specialist (Lawn Services Software)
- About the Role:
- We seek a detail-oriented Accounts Payable expert to manage our vendor payments and assist with various ad hoc accounting tasks. The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment.
- The person in this role will oversee the accounts payable process, handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.
- Key Responsibilities:
- Accounts Payable:
- Enter and process vendor invoices in software like Bill.com
- Evaluate invoices for accuracy, completeness, and approval before payment
- Reconcile vendor statements and resolve payment discrepancies
- Vendor Management:
- Collect and maintain W9 forms for all new vendors
- Verify that vendor information is complete, up-to-date, and compliant with IRS regulations
- Sales Tax Compliance:
- Prepare and submit sales tax filings for applicable states on time
- Maintain accurate records of sales tax obligations and payments
- Coordinate with external advisors or internal stakeholders to stay current on tax requirements
- Ad Hoc Finance Projects:
- Support general ledger clean-up or reconciliation tasks
- Assist in month-end close process, reporting, or audits as needed
- Contribute to improving processes and documentation within the finance department
- Requirements:
- 3-5+ years of experience in Accounts Payable or general accounting
- Familiarity with software platforms like Bill.com and accounting software like QuickBooks, NetSuite, or Xero
- Strong understanding of W9 compliance and U.S. sales tax reporting
- Proficient in Microsoft Excel or Google Sheets
- Excellent attention to detail and organizational skills
- Ability to handle confidential information with discretion
- Strong communication skills and ability to work remotely
- Preferred Qualifications:
- Experience working with companies that operate in multiple states
- Background in supporting finance teams on special projects or during audits
- Prior experience as an independent contractor or in a distributed team setting
- What We Offer:
- Flexible, remote-first work setup
- Opportunity to work with a collaborative and growing finance team
- Exposure to a wide range of accounting and finance functions
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