Administrative Professional

14 hours ago

Mabalacat, Central Luzon, Philippines beBeeExecutive Full time $40,000 - $80,000

We are seeking an Executive Assistant to support our sales operations and executive team in a remote work setup.

Job Description
  • This role requires advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, generate reports, and streamline workflows.

The ideal candidate will be highly organized, tech-savvy, and capable of handling confidential information with discretion. They should have strong problem-solving skills and attention to detail.

Key Responsibilities:

  • Assist executives with calendar management, email correspondence, and meeting coordination
  • Prepare and analyze sales reports using Excel (VLOOKUP, Pivot Tables, charts)
  • Maintain CRM records and update client databases
  • Support lead generation, follow-ups, and pipeline tracking
  • Coordinate with internal teams to ensure timely delivery of sales materials and updates
  • Draft professional documents, proposals, and presentations
  • Handle administrative tasks such as travel arrangements, expense tracking, and file organization

Qualifications:

  • Bachelor's degree in Business Administration, Marketing, or related field
  • Minimum 2 years of experience in sales support, executive assistance, or administrative roles

Technical Skills:

  • Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, conditional formatting)
  • Familiarity with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce)
  • Experience with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom)
  • Strong data entry and reporting skills

Soft Skills:

  • Excellent verbal and written communication
  • High level of discretion and professionalism
  • Strong organizational and time management abilities
  • Problem-solving mindset with attention to detail

Preferred Qualifications:

  • Experience supporting remote teams or international executives
  • Knowledge of e-commerce platforms and sales funnels
  • Familiarity with automation tools (Zapier, Airtable, AppSheet)
  • Ability to create dashboards and visual reports
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