Administrative Assistant

2 days ago

Davao City, Davao, Philippines beBeeAdministrative Full time ₱720,000 - ₱798,000

Job Summary:

We are seeking a highly skilled Administrative Assistant to join our team. As a key member of our organization, you will be responsible for providing administrative support and ensuring the smooth operation of our daily activities.

About the Role:

This is an exciting opportunity for a detail-oriented and organized individual to take on a challenging role in our office. You will be responsible for managing front-office communications, performing bookkeeping tasks, and coordinating projects. If you are a team player with excellent communication skills and a passion for administration, we encourage you to apply.

  • Answer incoming phone calls and direct them appropriately or take messages.
  • Enter work orders into the system and update job statuses as needed.
  • Create and process invoices accurately and on time.
  • Assist with accounts payable and receivable entries.
  • Research permit and license requirements for new projects, job sites, or services.
  • Maintain and organize digital and paper records for jobs, invoices, and documentation.
  • Assist with scheduling, email correspondence, and other office tasks as needed.
  • Provide administrative support to management and field staff.

Requirements:

  • Proven experience in an administrative or bookkeeping role.
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
  • Excellent phone etiquette and communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to work independently and handle confidential information.
  • Familiarity with permit/license research or willingness to learn.

Work Environment:

  • Purely remote work arrangement.

Seniority Level:

  • Entry level position.

Employment Type:

  • Full-time employment opportunity.

Job Function:

  • Accounting/Auditing, Finance.

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