Strategic Event Coordinator

3 days ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱4,000,000
Job Overview

The role of Senior Coordinator involves providing high-level administrative support to senior leadership while overseeing the planning and execution of corporate events.


Key Responsibilities
  • Manage complex schedules, arrange meetings, and coordinate domestic/international travel arrangements.
  • Prepare presentations, reports, and executive communications for internal and external stakeholders.
  • Maintain confidentiality and handle sensitive information with professionalism.
  • Act as a liaison between executives and internal/external partners to facilitate effective communication and collaboration.
  • Oversee expense reports, invoices, and compliance documentation to ensure accuracy and efficiency.

Event Planning
  • Develop and execute company-wide events, conferences, and team offsites (in-person, virtual, hybrid) to drive engagement and brand impact.
  • Create event budgets, negotiate vendor contracts, and manage logistics to achieve seamless delivery.
  • Collaborate with marketing and leadership to align event goals with business objectives and enhance overall performance.
  • Oversee event technology, including registration platforms, virtual event tools, and live streaming to ensure a smooth user experience.
  • Conduct post-event analysis to measure ROI and attendee satisfaction, informing future event strategy.

Requirements
  • Bachelor's degree in Business Administration or related field, or equivalent experience.
  • 4+ years of experience in a similar role, preferably in a tech industry environment.
  • Advanced proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Zoom, Asana).
  • Strong knowledge of event management platforms (Cvent, Eventbrite) and CRM tools.
  • Excellent organizational, multitasking, and communication skills to thrive in a dynamic environment.
  • Ability to work under pressure and prioritize tasks effectively to meet deadlines.
  • Willingness to travel and work flexible hours during events.

Desirable Qualifications
  • Familiarity with SaaS industry trends, hybrid event formats, and executive-level stakeholder management is highly valued.

This role offers a unique opportunity to leverage your expertise in event planning and administration to drive business growth and success.

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