Administrative Assistant

1 day ago


Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,500,000
Job Opportunity

We are seeking an organized and detail-oriented Executive Assistant to support our leadership team in the construction industry.

This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management.

Main Responsibilities:

  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Handle email correspondence via Outlook and ensure timely follow-ups
  • Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
  • Support CRM activities using Pipedrive (training provided)
  • Conduct lead generation and data enrichment using Seamless.ai
  • Assist with order processing and inventory tracking via SellerCloud
  • Prepare presentations, reports, and documentation for internal and client use
  • Liaise with clients, vendors, and internal teams to ensure smooth operations
  • Maintain confidentiality and professionalism in all communications

Required Skills & Experience:

  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Outlook for email and calendar management
  • Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
  • Strong organizational and multitasking abilities
  • Attention to detail and problem-solving mindset
  • Ability to work independently and manage time effectively

Key Tools & Platforms:

  • Excel - VLOOKUP required, PivotTables helpful
  • Outlook - For email and scheduling
  • Pipedrive - Training provided
  • Seamless.ai - For lead generation
  • SellerCloud - For order and inventory management

Education & Experience:

  • Bachelor's degree preferred (Business Administration, Construction Management, or related field)
  • 2+ years of experience in an executive assistant or administrative role
  • Experience in the construction industry is a strong plus


  • Pulong Santa Cruz, Calabarzon, Philippines The VITO Group Full time ₱18,000 - ₱23,000 per year

    Job Responsibilities:Provide administrative, procurement, facilities, contract management/corporate transactions related to telecommunication, building/facilities management, car related transactions, etc.Organize and provide efficient administrative support not limited to booking/arrangements, visa processing, car maintenance related transactions including...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeCustomer Full time $800 - $1,000

    Remote Job OpportunityAs a key member of our team, you will be responsible for providing administrative support, coordinating between departments, and assisting with customer service remotely.Job Responsibilities:Manage schedules and appointments using Google CalendarSupport administrative tasks such as data entry in AirtableResponsible for importing...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job Title: Executive Administrative AssistantWe are seeking a highly organized and detail-oriented administrative professional to contribute to the success of our organization. This role is responsible for efficiently handling various tasks, data management, and support functions to enhance the overall client experience.


  • Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time $30,000 - $50,000 per year

    A Sales Administrative Assistant will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for Sales Representatives. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. You to have exceptional organizational skills and should be able to draw energy from...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱51,000

    Job TitleAn Executive Administrative Assistant is sought after to provide high-level support to a dynamic team of healthcare professionals.Key Responsibilities:Executive SupportDeliver top-notch administrative assistance to senior leaders, including scheduling, email management, and data tracking.Prepare comprehensive reports, correspondence, and...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱250,000 - ₱500,000

    Remote Administrative Assistant PositionAs a highly skilled and organized individual, you will play a crucial role in providing exceptional administrative support to our team. This opportunity is ideal for those who thrive in remote work environments and are passionate about delivering high-quality results.Job Description:Our ideal candidate will be...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeVirtual Full time A$14,400 - A$18,000

    Job Description: We are seeking a proactive and organised Virtual Assistant to support our remote team in day-to-day administrative tasks. Ad hoc administrative support will also be required across other teams.">">">">Key Responsibilities:">">Content Creation and Design">Canva: Design social media graphics, slides, and course visuals">Video editing: Basic...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeCoordinator Full time ₱520,000 - ₱1,040,000

    Virtual Operations CoordinatorWe are seeking an experienced Virtual Operations Coordinator to join our team. In this role, you will provide high-level administrative support to our clients, ensuring seamless day-to-day operations and executive tasks.Main Responsibilities:Calendar Management: Manage calendars, schedule appointments, and coordinate meetings...


  • Pulong Santa Cruz, Calabarzon, Philippines beBeefinance Full time ₱3,485,280 - ₱4,234,800

    Job Title: Finance and Administrative AssistantAbout the Role:This is an exciting opportunity to join our team as a Finance and Administrative Assistant. In this role, you will be responsible for processing accounts payable and receivable, maintaining financial records, and preparing financial reports.Responsibilities:


  • Pulong Santa Cruz, Calabarzon, Philippines beBeeCustomerService Full time ₱35,000 - ₱55,000

    Job OverviewAs an Administrative Assistant, you will serve as the frontline representative for our online store and farmer network. You will provide timely customer service and assistance, ensuring that orders are processed efficiently to maintain a positive experience and strengthen customer connections to our brand.