Financial Operations Assistant

3 days ago

Mandaue City, Central Visayas, Philippines beBeeaccounting Full time $3,840 - $6,240
Job Description

We are seeking a highly organized and detail-oriented Financial Operations Assistant to support financial operations and general business tasks. This role requires a strong background in bookkeeping and accounting.

You'll be responsible for managing financial records, preparing invoices, reconciling statements, and generating financial reports—while also handling routine administrative support. If you're experienced in accounting software, tech-savvy, and comfortable using digital tools to streamline workflows, this is an excellent opportunity to join our team.

Key Responsibilities
  • Bookkeeping & Accounting (50%)
    • Manage and record financial transactions
    • Process invoices, receipts, and payments
    • Reconcile bank statements and financial records
    • Prepare financial reports and summaries
    • Assist with tax preparation and compliance
    • Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
    • Handle accounts payable and receivable
    • Compile financial reports and present them to the Finance Director
    • Assist with knowledge base data management
    • Compile sales tax returns and submit
    • Work with the Finance Director to complete state, local, and corporate payments
      • General VA Tasks (50%)
        • Manage emails and correspondence
        • Organize and update files, spreadsheets, and databases
        • Assist with administrative tasks like scheduling and calendar management
        • Support project management tasks using Asana, Trello, or ClickUp
        • Follow-ups via email, chat, and/or phone
        • Conduct online research and data entry tasks
        • Communicate with vendors, clients, and team members as needed
      Required Skills and Qualifications
      • At least 1+ years of experience as a Virtual Assistant, with a focus on bookkeeping/accounting
      • Minimum of 2 years of remote work experience
      • Experience using accounting software such as QuickBooks, Xero, Wave, or FreshBooks
      • Proficiency with project management tools like Asana, Trello, or ClickUp
      • Familiarity with AI tools (preferred but not required)
      • Strong general business support skills, including:
        • Administrative assistance
        • Calendar and schedule management
        • Email and inbox handling
        • Documentation and reporting
      • Excellent English communication skills (both written and verbal)
      • Strong attention to detail and organizational skills
      • Ability to handle confidential financial information securely
      • Tech-savvy and comfortable using productivity tools such as Google Workspace, Microsoft Office, and Slack
      Benefits
      • Pandemic-proof job
      • Dedicated and distraction-free workspace
      • Salary rate up to $6/hr based on experience
      • HMO coverage up to $50/Month
      • Paid Time Offs
      Others
      • Select any location from the list below. We're a fully remote company, so selecting any location doesn't affect your application.
      • Be sure to monitor your email's

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