Operations Coordinator

1 day ago


Iloilo City, Western Visayas, Philippines beBeeCoordinatordetails Full time ₱45,000 - ₱75,000

Job Title: Operations Coordinator

As an Operations Coordinator, you will play a vital role in ensuring the smooth day-to-day functioning of our business.

Key Responsibilities:

  • Manage and maintain email filters to ensure effective communication with clients and stakeholders
  • Screen and filter phone calls, utilizing software tools to prioritize communications and escalate critical matters
  • Coordinate daily scheduling for subcontractors, materials delivery, and internal/external client confirmations
  • Support estimation processes by following up with part-time estimators on delivery commitments and deadlines
  • Assist with variation estimate processes including sketch preparation, documentation, and support tasks
  • Manage CRM pipeline during transition to new platforms, ensuring maximum utilization of system features
  • Filter and qualify incoming leads to identify genuine prospects versus tire-kickers
  • Support social media marketing initiatives and lead generation activities
  • Maintain consistent marketing activities and publications during peak operational hours
  • Create and maintain standard operating procedures (SOPs) and checklists for all business processes
  • Track costs and project allocations accurately in existing Excel systems
  • Ensure proactive communication with clients regarding project updates and potential delays
  • Upload and organize position descriptions and business documents in Trello for team access

Requirements:

  • Strong experience with email management systems, particularly Outlook
  • Excellent communication skills for phone screening and client interaction
  • Experience with CRM systems and willingness to learn new platforms
  • Proficiency in Excel for cost tracking and project management
  • Experience with project management tools like Trello
  • Understanding of industry terminology and processes preferred
  • Ability to create detailed process documentation and SOPs
  • Strong organizational skills and attention to detail
  • Proactive communication style with ability to anticipate client needs
  • Experience with lead qualification and basic marketing support
  • Australian business hours availability
  • Permanent work from home

Benefits:

  • Opportunity to work from home in a permanent arrangement
  • Australian business hours availability
  • Immediate hiring


  • Iloilo City, Western Visayas, Philippines beBeeoperations Full time $60,000 - $75,000

    Job Title: Operations ManagerOur organization is seeking a seasoned Operations Manager to oversee daily operations, manage workforce deployment, track job timelines, and coordinate multiple technical crews across projects.Develop and implement operational strategies to drive business efficiency and quality.Manage daily job deployment schedules for...


  • Iloilo City, Western Visayas, Philippines beBeeOperations Full time $60,000 - $75,000

    Job OverviewWe are seeking a highly organized and detail-oriented individual to join our team as an Operations Associate. In this role, you will provide critical financial and operational coordination to support the success of our organization.This is an excellent opportunity for someone looking to gain broad exposure to business operations, finance, and...

  • Project Coordinator

    21 hours ago


    Iloilo City, Western Visayas, Philippines beBeeOperations Full time ₱960,000 - ₱1,140,000

    Job TitleProject Coordinator - Operations Expert Job Description:We are seeking a highly skilled Project Coordinator to support our operational teams in prioritizing tasks, streamlining workflows and ensuring seamless collaboration across departments.The successful candidate will have 4+ years of experience in project management or operations roles with a...


  • Iloilo City, Western Visayas, Philippines beBeeAdministrative Full time ₱1,800,000 - ₱2,500,000

    Job DescriptionThe Sales Support Specialist role involves providing administrative support to executives and the sales department. The ideal candidate is a self-starter with excellent communication skills, who can drive efficiency across day-to-day operations and support team members in achieving their goals.Key Responsibilities:Manage executive calendars,...


  • Iloilo City, Western Visayas, Philippines beBeeAdministrative Full time $60,000 - $70,000

    Are you looking for a role that involves administrative and operational support in running projects? We are seeking a detail-oriented and proactive professional to provide essential assistance in managing day-to-day activities.Job DescriptionManage user access requests, permissions, and security roles within the system.Maintain and update the category tree...


  • Iloilo City, Western Visayas, Philippines beBeeOperations Full time $80,000 - $150,000

    Job Role SummaryThis position requires a professional with 3-5 years of experience in operational management and project coordination.Main Responsibilities:Manage daily operations to ensure efficient workflowsIdentify and implement process improvements to optimize internal processesDevelop and enforce operational policies to maintain a collaborative...


  • Iloilo City, Western Visayas, Philippines beBeeMarketing Full time $1,000 - $1,500

    Marketing Operations Coordinator Job SummaryThis role is responsible for ensuring the smooth operation of marketing and sales activities across multiple tools and teams. The Marketing Operations Coordinator will work closely with the sales team, design agency, and other stakeholders to coordinate projects, track progress, and maintain accurate data.


  • Iloilo City, Western Visayas, Philippines beBeeCoordinationskills Full time ₱3,000 - ₱4,500

    Job SummaryWe are seeking a highly skilled and organized Sales Operations Coordinator to join our dynamic team. As a key member of our operations team, you will be responsible for providing administrative support to our sales and success teams, ensuring seamless deal processes and timely reporting.Key ResponsibilitiesQuote-to-Cash Administration: Prepare and...


  • Iloilo City, Western Visayas, Philippines beBeeOperations Full time ₱7,200 - ₱7,800

    Job Title: Operations ManagerRole OverviewWe are seeking a highly organized and proactive individual to manage the day-to-day operations of our program. The ideal candidate will have strong technical skills, excellent communication skills, and the ability to work independently.Key Responsibilities:Set up each cohort in Kajabi (modules, emails, automations,...


  • Iloilo City, Western Visayas, Philippines beBeeAccountant Full time $14,400

    Job Title: Financial Operations Coordinator">We are seeking a highly skilled professional to join our team as a Remote Assistant CFO. This role requires excellent financial acumen, strong communication skills, and a background in construction accounting and project finance.">Job Description">Assist in project-level accounting, including job costing,...