Administrative Assistant

3 days ago

Taguig, National Capital Region, Philippines beBeeProperty Full time ₱300,000 - ₱400,000
Administrative Role in Property Management

This position involves supporting daily operations, working closely with the property manager to handle resident communication, vendor coordination, and inspection scheduling across multiple buildings.

The role requires routine admin tasks and project-based work, with opportunities for ownership of key processes.

  • Professional outbound calls are made to residents for payment collection and fee follow-ups.
  • Bulk email notices are sent to residents regarding payments and updates.
  • Spreadsheets track payment status and collection activity across properties.
  • Scheduled inspections are conducted with certified service companies.
  • Vendor proposals are tracked, ensuring certifications are up-to-date.
  • Multiple ongoing projects are managed across 11 properties, with deadlines met efficiently.
  • Personal administrative tasks are assisted for the property manager as needed.
  • Reports are generated on completed tasks and ongoing projects for regular check-ins.
Requirements
  • 2–3 years of experience in administration, preferably in real estate or property management.
  • Excellent phone and communication skills are essential.
  • Proficiency with spreadsheets and email management tools is necessary.
  • Ability to manage multiple projects with organization and attention to detail is required.
  • Experience coordinating with vendors and managing schedules is beneficial.
  • Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice is advantageous.
  • Highly organized and capable of meeting deadlines independently.
  • Professional and reliable communication with residents, vendors, and team members is crucial.
  • Willingness to support personal admin tasks as part of a comprehensive support role is necessary.
Benefits
  • A Homeowners Medical Organization (HMO) plan is available for eligible locations.
  • A permanent remote work setup is provided.
  • An immediate start is available.
  • A steady freelance opportunity exists.
Additional Information

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industry: Staffing

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