Business Operations Specialist

3 days ago

Caloocan City, National Capital Region, Philippines beBeeExecutive Full time $1,000 - $1,500
Job Description

About Our Client

Our client is a business owner who needs assistance with managing their day-to-day operations. We are seeking a highly skilled and experienced executive assistant to provide top-notch support and help our client succeed.

Key Responsibilities:

  • Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.

Requirements:

  • 5+ years experience in an operational and executive assistant role.
  • Highly detail-oriented and thrives on clarity, structure, and follow-through.
  • Proactive and takes initiative—anticipates needs before being asked.
  • Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
  • Communicates clearly and professionally, both in writing and over the phone.
  • Able to manage shifting priorities and work independently with minimal supervision.
  • Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
  • Bonus if you've worked with entrepreneurs or supported civil/construction projects.
  • A plus if you have a knack for improving workflows and streamlining operations.
Benefits of Working with Us

We offer a unique opportunity to work directly with a business owner and be an integral part of their team. You will have the chance to learn and grow with us and make a real impact on our client's success.

As a member of our team, you can expect to receive ongoing support and development opportunities. We prioritize our employees' growth and well-being, offering regular check-ins, feedback, and training to help you excel in your role.

Additionally, we foster a collaborative environment where teamwork and open communication thrive. Our team members are passionate about delivering exceptional results and making a positive difference in our clients' lives.

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