Business Operations Specialist

At our organization, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing financial solutions vividly to life to turning business processes into streamlined operations, we are always re-examining the way people work best, whether it's one individual in our own backyard or an enterprise community across the globe.

We create innovative tools and services to help businesses grow in their personal and professional lives. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better.

The Global Payroll Coordinator provides critical financial and operational coordination to our Global Payroll team. This role ensures accurate budget tracking, vendor payment processing, and financial variance resolution, while also supporting teamwide operations such as team meetings and executive presentation preparation.

Success in this position requires the ability to communicate in a mature and professional manner, adapt to different audiences, and collaborate effectively with individuals from diverse countries, cultures, and professional backgrounds.

This is an excellent early-career opportunity for someone eager to gain broad exposure to business operations, finance, and team coordination within a global enterprise.

Budget Monitoring & Analysis

• Compare monthly budget versus actuals and identify key variances
• Partner with Finance Business Partners and Accounting to research and explain discrepancies
• Assist in preparing variance commentary and reporting for leadership review

Vendor Purchase Orders & Invoice Management

• Create and maintain purchase orders for payroll vendors
• Code and submit vendor invoices to Source-to-Pay (A/P) for processing
• Track invoice and purchase order status

Financial Research & Problem-Solving

• Investigate department charges that appear out of scope or misaligned with budget expectations
• Analyze data and propose solutions, demonstrating sound judgment and critical thinking
• Support ad-hoc financial and operational projects as assigned by the VP

Team & Presentation Support

• Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions
• Assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations

• Degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience)
• 2+ years of experience in finance, operations, accounts payable/receivable, or business operations
• Intermediate-level proficiency with Microsoft Excel (e.g. pivot tables, v-lookup, charts)
• Comfortable working in ambiguous situations and exercising critical thinking to drive clarity
• Highly organized with attention to detail and a proactive approach
• Must be fluent in English

• Basic understanding of financial principles and accounting procedures
• Experience with Oracle EBS
• Experience with iProcurement or other spend management tools

Our organization offers a dynamic and supportive work environment, where you can grow your skills and expertise. You will have opportunities to collaborate with experienced professionals, develop new competencies, and make meaningful contributions to our team.

As a valued member of our team, you will enjoy competitive compensation and benefits packages, including health insurance, retirement savings plans, and paid time off.

Our organization is committed to equal employment opportunity for all qualified candidates without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law.