Chief Operations Coordinator

12 hours ago

Bacoor, Calabarzon, Philippines beBeeExecutive Full time ₱4,000,000 - ₱8,000,000
Job Description

The Executive Assistant Virtual Assistant is the primary point of contact and support for executives. They manage daily schedules, communications, and administrative tasks efficiently.

This role ensures timely information flow, organizes meetings, coordinates travel arrangements, and maintains office operations effectively.

  • Executive Support & Coordination: Manage information flow accurately and efficiently between executives, employees, clients, and external partners.
  • Calendar & Meeting Management: Schedule and set up meetings, take minutes during discussions, and ensure executives' calendars are managed properly.
  • Administrative & Travel Coordination: Make travel arrangements, oversee clerical staff performance, and manage office supply inventory.
  • Financial Tracking & Reporting: Track daily expenses and prepare weekly or monthly reports.
  • Communication & Correspondence: Format internal and external communication, screen phone calls, and distribute correspondence effectively.
Key Responsibilities:
  1. Manage executive calendars and schedule meetings.
  2. Coordinate travel and accommodation arrangements.
  3. Oversee the performance of other clerical staff.
  4. Track daily expenses and prepare financial reports.
  5. Format and distribute internal and external communication.
Qualifications:
  • High school graduate or higher education preferred.
  • Bookkeeping experience is beneficial.
  • Proficient in Microsoft Office Suite and Google Docs.
  • Resourceful problem solver with discretion and confidentiality.
  • Excellent organizational skills and time management.
  • Fluent in English, both written and spoken.

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