Administrative Operations Coordinator

3 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱5,500,000 - ₱8,300,000
Administrative Business Partner Specialist

We are seeking a skilled and experienced Administrative Business Partner to join our team. As an ABP, you will play a critical role in supporting our executives and teams with administrative tasks, ensuring seamless operations and effective communication.

Responsibilities
  • Executive Partnership:
    • Calendar Management: Independently schedule, maintain, and update calendar events to ensure efficient meetings and appointments.
    • Expense Management: Execute expense reports and communicate policies to team members.
    • Travel Coordination: Complete travel booking and logistics tasks according to company policies and preferences.
    • Program Management: Plan and organize internal events, including budget management and logistics.
  • Onsite Office Partnership:
    • Vendor Contract Management: Create, review, and monitor vendor contracts with limited support.
    • Payment Processing: Handle vendor payments according to company policies and practices.
    • Logistics and Support: Engage proactively in planning processes to resolve administrative and logistical challenges for site events and meetings.
    • Swag Distribution: Own the process of ordering and distributing swag items aligned with internal teams' requirements.
  • Administrative Business Partner (ABP) Community Partnership:
    • Organizational Alignment: Work proactively with GOC's ABP community to align on effectiveness and collaboration.
    • Best Practice Sharing: Continuously learn and communicate best practices related to systems and ways of operating.
    • Business Continuity: Provide support to other executives and sites as needed to ensure business continuity support.
Qualifications
  1. Bachelor's Degree or Equivalent Practical Experience: A degree in a relevant field or significant work experience in executive support, administrative operations management, or non-technical project management.
  2. Administrative Experience: 4-8 years of direct experience managing core administrative tasks such as travel management, expense reports, calendar management, facilities coordination, event planning, etc.
  3. Collaboration and Communication Skills: Excellent ability to work effectively with teammates across various organizational levels and locations.
  4. Organizational Skills: Exemplary ability to drive impact in a fast-paced, cross-functional environment.
Benefits
  • Competitive Wages: We offer competitive wages to attract and retain top talent.
  • Health Insurance: Comprehensive medical, dental, and vision coverage to ensure employees' well-being.
  • Family Benefits: Gender-neutral baby bonding leave, 14-week birth-parent maternity leave, and generous life, accident, and disability insurance minimums to support families.
Equal Employment Opportunities

Our organization is committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

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