Dynamic Operations Coordinator

1 week ago

Manila, National Capital Region, Philippines beBeeProfessional Full time ₱60,000
Executive Assistant Job Description

We are seeking a highly skilled and proactive Executive Assistant to join our team. As an Executive Assistant, you will be responsible for managing the daily operations of a high-level entrepreneur, providing exceptional support, and ensuring seamless execution of tasks.

Your primary responsibility will be to act as a proxy for the entrepreneur, deeply understanding their goals, anticipating their needs, and proactively managing their time, energy, and focus. You will also be responsible for managing complex calendars, scheduling, and prioritization with precision and strategic insight.

Key Responsibilities:

  • Manage email communication, ensure efficient follow-up on essential tasks, and provide proactive solutions to anticipate needs before they arise.

  • Organize meetings, document action items, and track progress toward key milestones.

  • Coordinate personal and professional projects, helping to manage timelines and outcomes.

  • Serve as a gatekeeper, protecting the entrepreneur's time and energy.

  • Facilitate personal and business travel arrangements, logistics, and itinerary planning.

  • Communicate on behalf of the entrepreneur with clients, team members, and external contacts.

  • Post social media content and provide general administrative support.

Requirements:

  • Minimum of one year of proven experience as an Executive Assistant or Administrator.

  • Bachelor's degree required.

  • Exceptional communication skills in English (both written and verbal).

  • Proven experience managing calendars, emails, and professional communication effectively.

  • Demonstrated ability to work proactively and independently.

  • Proficiency with technology tools (G Suite, Microsoft Office, scheduling software, communication platforms).

Benefits:

  • Work remotely with regular and predictable hours.

  • Be part of a supportive culture that values collaboration, continuous improvement, and celebration of wins.

  • Access to ongoing training, coaching, and professional development through Superpowers University.

This is a full-time position requiring 40 hours per week. The ideal candidate will be a proactive and anticipatory individual who thrives in dynamic environments and adapts quickly to change.

Please click the link to apply. The hiring process includes a PredictiveIndex personality test, video interviews, and practical assessments designed to evaluate your skills, culture fit, and proactive approach.

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