Administrative Support Specialist
7 days ago
We are seeking an organized and proactive professional to support the day-to-day activities of an architecture manager. This position requires attention to detail, excellent communication skills, and the ability to manage multiple priorities effectively.
Key Responsibilities:- Sort and prioritize emails, draft responses, and flag urgent messages.
- Organize tasks for the architecture manager, ensuring timely completion and follow-up on pending items.
- Coordinate project timelines, schedule meetings, and manage calendars.
- Handle document organization and report preparation with efficiency.
- Provide administrative support as needed to ensure smooth workflow.
- Minimum 3 years of experience in executive assistance or project coordination, preferably in architecture or construction.
- Strong organizational and time management skills.
- Excellent written and verbal English communication skills.
- Experience with email management and task management software.
- Proficiency in Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets).
- Ability to handle confidential information discreetly.
- Familiarity with architectural terminology and workflows.
- Experience using ClickUp, Monday.com, Asana, Trello, or similar task management software.
- Background in architecture, construction, or a related industry is advantageous.
- Full-time work from 9 AM - 5 PM EST.
- Work-from-home arrangement available.
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